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Assistant Property Manager
Assistant Property ManagerBrennan Investment Group • Rosemont, IL, United States
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Assistant Property Manager

Assistant Property Manager

Brennan Investment Group • Rosemont, IL, United States
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  • [job_card.full_time]
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Location : Rosemont, IL

Hours : Full-time; Monday – Friday, 8 : 30AM – 5 : 00pm

Overview :

We are seeking an Assistant Property Manager to join our team at Brennan Investment Group! The Assistant Property Manager position The Assistant Property Manager position supports the asset management function of a private real estate investment firm focused on achieving outstanding risk adjusted returns through acquiring, developing and operating industrial properties on a national platform. If you're a proactive, detail-driven professional who thrives in a collaborative environment and enjoys balancing tenant relations, building operations, and administrative responsibilities, we want to hear from you!

Perks :

  • High-spirited, positive, and welcoming culture.
  • Exceptional team-oriented environment.
  • Beautiful modern office space within a Class-A office building.
  • Laid-back environment, with casual dress code.
  • Fun company events and regular gatherings such as happy hours, team outings, and more.
  • Competitive benefits offerings.

Responsibilities :

  • Have a comprehensive understanding of structural building systems.
  • Have a comprehensive understanding of the services performed at the building as well as applicable contract language. (i.e. Landscape, Asphalt, etc.)
  • Assist in the RFP process when rebidding service contracts.
  • Approve One-Time Agreements and Service contracts.
  • Utilize Prism to perform routine building inspections; Identify deficiencies and recommend action steps.
  • Review tenant work order billback report via Prism.
  • Utilization, input, and maintenance of information into Prism work order program.
  • Assist in writing the narrative section of the monthly financial report(s).
  • Track lease options and encumbrances.
  • Prepare tenant welcome packets and onboarding materials.
  • Process A / P invoices (coding, entering and obtaining proper approvals).
  • Assist in A / R process, including charges to tenant accounts and assisting in tenant rent collections.
  • Arrange for utility transfers upon acquisition and / or disposition of an asset; also, arrange for transfers upon tenant move out or move in.
  • Utilizing Prism and Jones software, contact existing tenants and vendors to obtain current insurance coverage, any ongoing required maintenance contracts, and emergency contact lists.
  • Review expense coding prior to property managers’ approval. Review vendor monthly statements and request outstanding invoices for processing.
  • Assist property managers and maintenance technicians with coordination of tenant repair requests.
  • Assist property managers with vendor contract preparation and manage / organize the completed documents.
  • Review vendor statements; obtain outstanding invoices for processing.
  • Assist with tenant relation activities (email blasts, events, gifts, surveys, etc.).
  • Complete expense reports for property managers and submit for approval and processing.
  • Prepare vendor contracts, manage / organize the completed documents and enter into property management software upon execution.
  • Collaborate with Operations team on property tax appeal documentation and other administrative tasks related to property tax appeals.
  • Collaborate with property managers to process lender funding packages for capital projects, tenant improvements, commissions, etc.
  • Assist property managers on CAM reconciliations, annual budgets, and any other necessary schedules.

    • Qualifications :

  • Requires 1-3 years’ experience in Property Administration, management, or related field and / or training.
  • Ability to use computer software and web-based applications.
  • Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
  • Ability to carry out specific oral and written instructions.
  • Execute responsibilities with a sense of urgency and follow-through.
  • Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments.
  • Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and internal team members.
  • Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy.
  • Ability to organize and prioritize work assignments to meet deadlines.
  • Positive, proactive work ethic and approach.
  • College degree preferred.
  • Real Estate Broker License or willingness to obtain.
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    Assistant Property Manager • Rosemont, IL, United States

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