Administrative Assistant

Job Description

Job Description

Position Title : Administrative Assistant

FLSA Classification : Non-Exempt

Location : Central Office

Position Type : Full Time

Reports to : Chief of Staff

EEOC Classification : Administrative Support Worker

Summary :

The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties.

Responsibilities :

• Managing calendars for C-Suite / Senior Leadership and coordinating meetings
• Clerical duties such as : answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc.
• Process daily incoming mail and distribution
• Maintenance of copy rooms and equipment as well as postage machines at Central office
• Coordinate and manage conference room scheduling
• Assist with preparing reports and data entry tasks
• Preparing and reconciling monthly expense reports and petty cash reconciliation
• Process of invoices for payment
• Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe.
• Assist with supporting company events, and meetings
• Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building.
• Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint
• Complies with and adheres to department and NSO policies and procedures.
• Adheres to established quality and performance improvement standards.
• Works effectively with others to accomplish goals / resolve problems.
• Organizes work well and uses time effectively.
• Maintains consistent work attendance.
• Does not disrupt operations by being habitually tardy or absent; works as scheduled.
• Professionally represents NSO and promotes NSO mission and vision statements.
• Promotes a harmonious work environment.
• Demonstrates expertise in his / her functional area, leveraging unique core of knowledge and skills to achieve results.
• Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services.
• Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO.
• Complies with contractual and regulatory requirements, as needed.
• Fosters commitment, team spirit, pride and trust.
• Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities.
• Able to anticipate and bring about change when needed.
• Able to work and handle confidential information
• Performs other duties as assigned.

Candidate Requirements :

Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.