Information Assistant

Information Assistant

Under the direction of an assigned supervisor, prepare news releases and communicate with the media and public to publicize programs at a college site; perform a wide variety of clerical duties.

Major Responsibilities

• Knowledge of modern office practices, procedures and equipment.
• Ability to type at 45 words per minute from clear copy; write, edit and lay out brochures, flyers, news releases and articles for publication; understand and follow oral and written directions; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others.
• Experience involving independent composition of written materials.

Typical Duties Include

• Prepare news releases and communicate with the media and public to publicize programs.
• Write, edit and lay out brochures, flyers, news releases and articles for publication.
• Work with staff to determine communications needs and provide support for communications efforts.
• Coach staff in effective communications and media relations.
• Contact staff, students, or the public to obtain and/or provide information.
• Explain District policies, regulations, and procedures.
• Operate standard office equipment, including microcomputers to enter and extract information and data.
• Answer telephones, direct calls, and take messages.
• Receive, open, sort, and route mail.
• Manage calendars and set appointments.
• Maintain files and records.

Desired Qualifications

• Licenses/Certificates/Credentials: Commitment to Diversity: All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.

Working Conditions: Varies upon assignment

Special Instructions to Applicants: Conditions of Employment: SELECTED CANDIDATE IS REQUIRED TO COMPLETE THE FOLLOWING PRIOR TO EMPLOYMENT: Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment); Have fingerprints taken by a Live Scan computer at the district's expense (Clearance must be received prior to first day of employment); AND Present original documents for proof of eligibility to work in the United States.