Administrative Specialist 1

Administrative Specialist 1

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial / ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

During the training period you will work in our office in Salem. After training is completed and depending on work performance and business need, you may have the opportunity to work a hybrid work schedule where you will work one or more days per week in the Salem office and may work remotely the rest of the week.

Opportunity awaits! We're in search of leaders committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. Are you a detail-oriented individual with amazing customer service skills, a collaborative teammate and motivated self-starter? If this position aligns with your skills and career goals, consider taking on a key role in our team as the Administrative Specialist 1, Estate Administrative Unit, Office of Payment Accuracy and Recovery for the Oregon Department of Human Services (ODHS).

About The Office of Payment Accuracy and Recovery (OPAR)

Is part of the Department of Human Services Shared Services Section. Shared Services is also responsible for Facilities, Communications, Contracts, Human Resources, and Financial Services. OPAR plays a key role in program integrity efforts at the department and oversees identification, investigation, and recovery of payments for OHS programs, including Medicaid, TANF, SNAP and others. OPAR is responsible for administering the following statewide programs : Client Overpayment; Client Recovery; Investigations; Estates Recovery; Personal Injury Liens; Third Party Recovery (Medicaid); and Provider Audits.

The Estate Administration Unit (EAU) has responsibility for a wide variety of duties related to the recovery of assistance from the estates of deceased clients. The unit is also involved in providing technical assistance to field units related to property referrals, wills, trusts and other legal documents.

Summary of Duties

As an Administrative Specialist 1, you will :

As the Administrative Specialist 1, you will research and prepare claims to be submitted to the estates of deceased Medicaid clients to effect recovery of Medicaid funds.

• The duties include, reviewing information from multiple state programs including, Medicaid, General Assistance, Prescription Drug, and SSI. This also requires accessing multiple agency mainframe screens including, MMIS, DSSURS and Assistance Summaries.
• Review legal documents.
• Research notification of death notices relating to estate recovery originating from field branches, APD, attorneys and other sources, and determining what information is relevant to enter the Integrated Collection Management system (ICM), ensuring the information is accurate and complete, and assigning cases to the appropriate work queues or employee.
• Process probate documents by reviewing information received to determine if the decedent was a former ODHS client or spouse of a client with a potential claim where recovery can be pursued.
• Assist with check receipting, processing various reports and documents, processing mail, and filing as needed.

Minimum Qualifications

Essential Attributes

We are looking for candidates with :

Attention all candidates! A cover letter is required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. Failure to submit the required cover letter will result in disqualification of your application.

Working Conditions

Your work will take place in the office. You may be considered for hybrid work, after trial service period.

Background Checks and Requirements

Benefits

Employment Preference

General Information

Contact Information