Administrative Coordinator

Title : Administrative Coordinator

Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below.

Department : Administration

Reports To : Plant Manager

The foundation of a strong manufacturing organization is open communication and the willingness to cooperate in resolving problems. The most important aspect intertwined within your job function is your ability to interact with people. The position is an integral part in the management of all aspects of the assigned job responsibilities and functions in relationship to Safety, Quality, Cost, Delivery, and People, to support the overall company goals and objectives.

• Compliance to the Quality Management System, Environmental Management System, Safety Practices, and Management Operating System documents related to job duties.
• Comply with company rules and practices in compliance with the Employee Handbook.
• Comply with 5S housekeeping practices and maintain a clean, organized work environment.
• Support and participate in Lean Enterprise / Manufacturing initiatives throughout the organization.
• Support company departmental company and objectives.
• Responsible for meeting or exceeding requirements for cost targets.
• Responsible for promoting and demonstrating a team philosophy in accomplishing the division’s goals and objectives
• Be instrumental in achieving divisional safety goals by working in a safe manner and reporting hazardous conditions to management through the proper channels.
• Maintain an acceptable attendance record.
• Purchase order entry into SAP and communication with suppliers – Requires a great attention to detail
• Match all incoming receipts to purchase orders and process into SAP
• Review all incoming invoices, match invoices to receipts, process invoices into SAP and attach all documentation
• Troubleshoot and resolve issues, including, but not limited to : Delivered material not matching PO, invoices don’t match receipted qty or price, PO’s are not filled and / or invoiced in a timely manner.
• Data entry of production details including production qty, scrap and downtime (multiple excel files)
• Monthly and quarterly updates to customer pricing in SAP, excel and on customer portals
• Track open and filled job positions within the plant
• Monitor on-line job postings, review all submitted resumes, contact approved candidates and schedule interviews with management.
• Complete on-boarding process including employee paperwork, initial safety training and introductions to plant personnel
• Maintain the Operator Training Matrix and the Plant Skills Matrix ensuring all “on the floor” training process and required documentation is completed.
• Complete, record, and track all OSHA required associate safety training.
• Manage time clock system : add new employee, record termination, assign timecards, review weekly time punch records and prepare and send records to various staffing agencies and Corporate Human Resources for payroll processing.
• Track vacation time and attendance point system for all employees. Issue employee warning related to attendance and other relevant violations for Plant Management.
• Daily attendance emails notifying management of personnel shortages each morning.
• Assist management to establish weekly overtime schedules.
• Facility communications with all employees.
• Basic data entry tasks.
• Perform other duties as required.

PREREQUISITE

High School diploma / GED or prior work experience

Highly proficient in MS Office applications especially Excel

Knowledge of general accounting procedures, especially accounts payable

60 wpm typing skill

Excellent communication & organizational skills

5 Years previous office experience

Previous experience working with SAP is helpful.

Job Type : Full-time

Pay : $16.00 - $20.00 per hour

Benefits :

401(k)

401(k) matching

Health insurance

Life insurance

Paid time off

Vision insurance

Experience :

Accounting : 3 years (Required)

Payroll : 3 years (Required)

SAP : 1 year (Required)

Language :

Englist (Required)

Ability to Commute :

Grand Rapids, MI 49512 (Required)

Ability to Relocate :

Grand Rapids, MI 49512 : Relocate before starting work (Required)

Work Location : In person