Project Manager for Large Events

Job Description

Job Description

POSITION SUMMARY

Event Lab is looking for an organized, self-starter and creative problem-solver to join our team as a Project Manager for our large events. This role is responsible for securing vendors, sites and equipment, working with key supplier and partners on behalf of all Event Lab brands. This role collaborates with race directors, brand managers, and the management team to ensure critical resources are scheduled and within the established budgets. The Project Manager will negotiate venue agreements, manage equipment and service rentals, and ensure efficient operations through detailed planning, record keeping, and follow-up.

The “right fit” employee will take the time check and double check details, to make sure a race is thoroughly planned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General Management

• Identify the total number of rental days required for equipment and services across all Event Lab brands.
• Research and identify national equipment and service providers across the U.S.
• Negotiate national pricing agreements with suppliers based on annual rental needs for all brands.
• Facilitate rental applications and agreements with national partners.
• Identify markets where established accounts and partnerships are unavailable and develop alternative solutions.
• Book all equipment rentals and services as required.
• Collaborate with other planners to establish local partnerships when necessary.
• Work with cross-functional teams to evaluate markets for repeat or new events based on demographics and location.
• Partner with the management team to create efficient trailer routes, minimizing detours.
• Research and negotiate venue contracts, including costs for venue rental, parking, and concessions.
• Maintain accurate records of all account information and file fully executed contracts.
• Create a comprehensive Race Guidebook for all planned events, including contact information, delivery / pick-up schedules, and preliminary budgets.

QUALIFICATIONS

Education and Experience

Skills and Abilities

Preferred Qualifications

WORKING CONDITIONS

Company Description

Event Lab designs and manages a wide range of engaging events and experiential productions ranging from family-friendly fun runs to challenging obstacle courses and themed adventures. We deliver memorable experiences that bring communities together and deliver measurable results for our partners and sponsors.

Company Description

Event Lab designs and manages a wide range of engaging events and experiential productions ranging from family-friendly fun runs to challenging obstacle courses and themed adventures. We deliver memorable experiences that bring communities together and deliver measurable results for our partners and sponsors.