Senior Office Assistant Bilingual (SpanishMandarin)

Description

SENIOR OFFICE ASSISTANT - BILINGUAL

Regular Full-Time Employment Opportunity

Fluency in Spanish and / or Mandarin required

The position opens Monday November 17 2025 and the final filing date is Monday December 22 2025 at 5 : 00 pm or after receiving 75 qualified and complete applications whichever is first.

The City of Sunnyvale is currently recruiting for a bilingual Senior Office Assistant in the Recreation Services Division of the Library and Recreation Services Department. This position is based at the Columbia Neighborhood Center; remote work is not available. As the main point of contact to the public this position requires the ability to communicate fluently in Spanish and / or Mandarin to effectively serve the Citys diverse community. The bilingual Senior Office Assistant works closely with Recreation Services Division staff and other City departments. This position is eligible for Bilingual / Translator Pay in addition to regular compensation.

City of Sunnyvale Benefits :

• CalPERS retirement pension
• Medical dental and vision benefits
• Retiree medical benefit
• 11 paid Holidays
• 30 hours
• of Floating Holidays (
• Prorated based on date of hire)
• Paid Time Off (PTO) accruals
• Employee Wellness Programs

Under general direction of an assigned supervisor organizes assigns and reviews the work of assigned personnel engaged in the performance of general clerical work including the preparation of correspondence and other written materials the maintenance of files and records and the receipt and response to questions from the public; and performs related work as required.

Distinguishing Characteristics

Senior Office Assistant is the advanced journey level in the Office Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed complexity of duties assigned and independence of action taken. Employees perform the most difficult and responsible types of duties assigned to classes within this series including providing technical and functional supervision over assigned personnel. Senior Office Assistant is distinguished from the higher-level classification of Principal Office Assistant in that the Principal Office Assistant has fullsupervisory responsibility.

Essential Job Functions

(May include but are not limited to the following) :

WORKING CONDITIONS

Position requires prolonged sitting standing walking reaching twisting turning kneeling bending squatting and stooping in the performance of daily activities. The position also requires grasping repetitive hand movement and fine coordination in using a computer keyboard. Additionally the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift drag and push files paper books and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications

Education and Experience :

The minimum qualifications for education and experience can be met in the following way :

Graduation from high school or the tested equivalent and

Three years of progressively responsible clerical experience.

Knowledge of :

Ability to :

Willingness to :

Occasionally work varying hours or on weekends and holidays.

Licenses / Certificates :

Possession and continued maintenance of a valid class C California drivers license or the ability to provide alternate transportation as approved by the appointing authority and a safe driving record.

DESIRABLE QUALIFICATIONS

Application and Selection Process

APPLICATION PROCESS

If you are interested in this opportunity please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources. Interested candidates are encouraged to apply as soon as possible as the posting will close after receiving 75 qualified and complete applications or by Monday December 22 2025 at 5 : 00pm whichever is first.

Candidates are asked to fully describe any training education experience or skills relevant to this position; resumes are not accepted in lieu of an application. Electronic applications may be submitted online through the Citys employment page at and click on JOBS. Late or incomplete applications will not be accepted.

EXAM PROCESS

Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials the most qualified candidates will be invited to participate in the oral examination process scheduled for Tuesday January 13 2026 .

Those candidates that receive a passing score on the oral examination will be invited to participate in a language proficiency evaluation tentatively scheduled for the week of January 19 2026 .

(Note : The examination process may be changed as deemed necessary by the Director of Human Resources.)

SELECTION PROCESS

Those candidates that receive a passing score on the oral examination and the language proficiency evaluation will be placed on an eligibility list for up to one year in accordance with the Citys Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled for the week of January 26 2026.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process which may consist of a background history check as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION

Any successful candidate selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college / university transcripts). A candidate with education obtained outside the United States must have education records evaluated by a credential evaluation service at the candidates expense to determine its equivalency in the United States. Candidates may utilize any third-party agency for the evaluation. If you search education equivalency verification or similar online you will obtain results for agencies that provide this evaluation service.

ADDITIONAL INFORMATION

Positions in this job classification are represented by the Sunnyvale Employees Association (SEA).

For assistance on how to fill out your job application watch the following video :

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an equal opportunity employer. Applicants for all job openings will be considered without regard to age race color religion sex national origin sexual orientation disability veteran status or any other consideration made unlawful under any federal state or local laws. The City of Sunnyvale is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability please contact us at or .

Required Experience :

Senior IC

Key Skills

Typing,Clerical Experience,Computer Operation,Math,Mortgage Servicing,Office Experience,Computer Literacy,Medical Terminology,Software Testing,Administrative Experience,Phone Etiquette,Word Processing

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 37 - 48