Administrative Assistant to the Library Dean - (Administrative Analyst / Specialist, Non-Exempt Range 1) - Library Administration

Position Summary

Reporting to the Library Dean, this position provides support to the Library Administration office, including coordinating and overseeing preparations for library-hosted events and meetings, maintaining and updating administratively generated information in Box, preparing HR related forms, monitoring the Libadmin email account, recording absences on the Libadmin Outlook calendar, and reviewing Absence Management. Also oversees access to the library’s reservable rooms. Additionally, takes the lead on purchasing supplies and other non-collections related purchasing and payments.

Position Information

Library Administration

• Monitors the Libadmin email account and records absences on the Libadmin Outlook calendar using established protocols.
• Coordinates and oversees preparations for library events and meetings, including researching hospitality options; reserving, setting up, and initiating the clean up of reserved rooms; purchasing supplies and hospitality items; and initiating any necessary paperwork.
• Maintains and updates administratively generated information in Box.
• Takes notes at meetings of groups such as the Leadership Council and Library-wide meetings.

Purchasing and Reimbursements

Library Rooms

Other duties as assigned

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and / or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and / or equivalent training and administrative work experience involving study, analysis, and / or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

In addition to Position Skill Levels, work assignments typically require :

Preferred Qualifications

Pre-