Administrative Assistant

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Description

POSITION SUMMARY :

The Administrative Assistant provides foundational administrative and clerical support to attorneys, legal staff, and the overall office team in a law office environment. This position assists with routine office functions such as document handling, scheduling, and file maintenance. Additional responsibilities include greeting clients, answering phones, routing calls, managing incoming and outgoing mail, and supporting front desk operations.

KEY RESPONSIBILITIES :

• Greet clients, visitors, and vendors in a friendly and professional manner.
• Answer phone calls, direct inquiries, and take accurate messages.
• Schedule and confirm appointments, including coordinating meetings between clients and attorneys.
• Maintain a clean and organized reception area.
• Manage incoming and outgoing mail, including documents, packages, and deliveries.
• Assist with maintaining the office calendar and schedule management.
• Ensure that all necessary forms, documentation, and office supplies are available to the team.
• Perform general office duties such as filing, scanning, copying, and faxing documents.
• Assist clients with check-in, forms, and general inquiries in person or via phone.
• Perform other tasks as required by management, ensuring a flexible approach to various needs.

KEY SKILLS :

MINIMUM QUALIFICATIONS :

PHYSICAL REQUIREMENTS :

The physical demands are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

BENEFITS : The company offers a comprehensive benefits package including :

DISCLAIMER : This is not meant to be an all-inclusive list of duties and responsibilities for this position but constitutes a general definition of the position's scope and function.

EQUAL OPPORTUNITY EMPLOYER : We are an equal opportunity employer and value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status.

If you require a reasonable accommodation to complete the application or interview process, please contact us at ava-law-hr@avalaw.com .