Senior Clerk Typist - Career and Technical Education

TITLE : Senior Clerk Typist

TYPE : Unit D Collective Bargaining Agreement

SALARY : Per Unit D Collective Bargaining Agreement

REPORTS TO : Building Principal / Central Office Administration

ESSE NTIAL DUTIES AND RESPONSIBILITIES

• Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
• Proficient in the use of Microsoft Office Suite (Excel, Word, Power Point)
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Demonstrate appropriate telephone etiquette, with proper voice inflection.
• Have excellent integrity, character and initiative.
• Demonstrates enthusiasm and interpersonal skills to relate wetl with students, staff, administration, parents and the community, including difficult and emotional situations.
• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
• Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal.
• Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses. Type, reproduce and distribute notices to staff, students and parents.
• Ensure that all communications from the office meet proper written and oral English standards.
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
• Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
• Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data, as required. 9. Maintain a current school calendar of events and use of facilities.
• Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files.
• Make announcements and operate the school intercom systems.
• Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products.
• Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal's or designee's responsibilities. Complete all required monthly and year end reports in a timely fashion.
• Order and maintain office supplies.
• Maintain inventories of books, materials, and equipment of the school.
• Supervise assigned secretarial and clerical assistants.
• Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
• Recommend to the Principal or designee improvements needed in office procedures or operations. Communicate to the Principal or designee any unusual situations.
• Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when needed.
• Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies.
• Maintain a safe working condition and operate electronic and other equipment needed to carry out job functions and responsibilities.
• Attend required staff meetings and serve, as appropriate, on staff committees.
• Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming.
• Protect confidentiality of records and information about students and staff
• Perform other duties and responsibilities as assigned by the Principal or designee, or other administrative staff.

REQUIRED MINIMUM QUALIFICATIONS

ADA & MINIMUM QUALIFICATIONS TO PERFORM ESSENTIAL JOB FUNCTIONS