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Clerical/Administrative Positions
Clerical/Administrative PositionsNEXGENS • Riverside, CA, US
Clerical/Administrative Positions

Clerical/Administrative Positions

NEXGENS • Riverside, CA, US
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Key Responsibilities Administrative Support :

  • Answer and direct phone calls, take messages, and handle general inquiries.
  • Greet and assist visitors in a professional and courteous manner.
  • Manage incoming and outgoing mail, emails, and other correspondence.
  • Prepare and edit documents, reports, and presentations as needed.

Scheduling and Coordination :

  • Schedule and coordinate appointments, meetings, and events.
  • Maintain and update calendars for staff and management.
  • Assist with travel arrangements and itineraries.

Record Keeping and Documentation :

  • Maintain accurate and up-to-date filing systems, both electronic and paper.
  • Organize and store documents, records, and files in an easily accessible manner.
  • Assist with data entry and ensure that all records are accurate and complete.

Office Management :

  • Order and maintain office supplies and inventory.
  • Ensure that office equipment is properly maintained and serviced.
  • Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses.

Communication and Collaboration :

  • Communicate effectively with staff, clients, and vendors.
  • Provide general support to the team, including assisting with special projects.
  • Collaborate with other departments to ensure smooth operations.

Compliance and Procedures :

  • Adhere to company policies and procedures.
  • Maintain confidentiality of sensitive information.
  • Assist with the development and implementation of office policies and procedures.

Qualifications Education and Experience :

  • High school diploma or equivalent required; an associate's or bachelor's degree in a related field is a plus.
  • Previous experience in an administrative or clerical role preferred.

Skills and Abilities :

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and accuracy.
  • Basic understanding of bookkeeping and office management practices.
  • Powered by JazzHR
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