Executive Assistant

Executive Assistant

The New York City Mayor's Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams' administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City's economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. The Office of the Deputy Mayor for Communications, overseen by Deputy Mayor Fabien Levy, coordinates communications for the whole of city government, breaking down siloes between agencies and ensuring that city agencies speak with a unified message to New Yorkers.

The Problems You'll Solve

This role will help build out the core components of the deputy mayor for communications' new office by managing the team's workflow, ensuring the operational efficiency of the office, supporting the day-to-day operations of the office, providing input on long-term strategic initiatives, and developing communications materials to advance administration priorities.

• Provide daily briefings to the deputy mayor and chief of staff on high-priority news items and time-sensitive issues across the communications portfolio.
• Manage the deputy mayor's workflow and priorities by handling calendar and scheduling requests.
• Oversee day-to-day Office operations, such as ensuring the deputy mayor has read and signed key correspondence, booking travel, managing event logistics, reimbursements, and team record-keeping; coordinating short-term staff, including interns and Fellows.
• Coordinate the deputy mayor's speaking engagements and public appearances, including preparation of briefing materials, talking points, and presentations, and staffing the deputy mayor as needed.
• Provide leverage in moving critical projects forward by assisting with information gathering, communicating with stakeholders, developing and monitoring project plans, and keeping track of responsibilities.
• Execute special projects that involve multiple agencies and Mayor's Offices.
• Perform other related duties and tasks as needed.
• Strategize and coordinate with team members and other departments including the mayor's office of communications, the mayor's press office, and other city agencies on long-term initiatives, including the State of the City address, teleprompter addresses, and policy blueprint rollouts.
• Participate in meetings, draft strategic memos, lay out themes and initiatives, and provide direct feedback on prepared materials for long-term initiatives.
• Help craft weekly messaging guidance for the City Hall and city agencies.
• Write, review, and edit press releases, talking points, op-eds, interview documents, remarks, media advisories, briefing papers, strategic memos, communications plans, and other relevant materials for the mayor and city agencies.
• Help put together press events for Mayor Adams and city agencies.
• Arrange and support interviews for senior administration officials including coordinating with reporters, drafting briefing documents, and preparing principals.
• Serve as an event lead for mayoral appearances and announcements.
• Work to identify opportunities to create processes and systems to improve office efficiencies.
• Perform other related duties and tasks as needed.

About You

You have demonstrated an understanding of and experience with New York City government operations. You have administrative skills. You have excellent written, oral, and interpersonal skills. You have a strong work ethic and the ability to work independently in a fast-paced environment is imperative.

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and / or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.