Executive Assistant (Nonprofit) (Rockville)The Choice, Inc. • Rockville, MD, US
Executive Assistant (Nonprofit) (Rockville)
The Choice, Inc. • Rockville, MD, US
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.part_time]
- [job_card.permanent]
- [job_card.temporary]
[job_card.job_description]Assist in monitoring the administrative helpdesk ticket system and ensure the admin team responds within stated timelines for completion, with a high level of customer service. Assist in facilitating and completing all mail, calls, and other communications Supports the onboarding process by providing all new hires with suite access, workspace maintenance and employee welcome kit. Serve as back up to the Administration team. Manages meeting & appointment scheduling and coordinates a variety of complex executive meetings. Prepares COO expense reports and reconciles COO corporate credit card statements using online systems. Prepares Power Point presentations, reports and other administrative support functions for COO as needed this involves the high-level development of presentations, including translating notes and several documents into a cohesive, attractive, brand-appropriate presentation to be used for both internal and external use. Ensures orderly and timely coordination of internal & / or external meetings and events including scheduling relevant employees, room reservation, and communication of agenda to participants. Prepares General Counsel expense reports and reconciles General Counsel corporate credit card statements using online systems. Manages General Counsel time sheet. Coordinates quarterly working group meetings, staff trainings, department trainings, Team meetings, staff meeting schedules, agendas, and reminders; prepares documents for General Counsel as needed. Other tasks as necessary
Temporary-to-Hire Executive Assistant to the Chief Operating Officer and General Counsel
Location : Rockville, MD
Hours : 40 hours / week Monday-Friday. Follows a hybrid schedule and must be able to commute to the office 1-2 days a week, as needed
Salary : $32-33 hour
Start Date : Early January
Type of position : Temporary to Hire
The Choice is managing an exciting temporary-to-hire opportunity for our client, a top public health nonprofit.
This role will provide scheduling and administrative support to the COO, General Counsel and also some HR needs of the organization. The organization would like to start this role on a temporary basis, and will convert to an internal permanent hire, if it is a good fit.
Qualifications
- 5-7 years of experience of admininistrative / executive support experience. Previous nonprofit experience preferred. Must have strong experience using Outlook for internal meeting scheduling.
- Associates degree in Operations, Business, or a related field required. Bachelors degree preferred.
- Previous experience with budget tracking
Key Responsibilities
Administration (50%)
Office of the Chief Operating Officer (25%)
Office of the General Counsel (25%)
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Executive Assistant • Rockville, MD, US
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