Office Support Specialist

Description and Functions

Open Until Filled

GENERAL DESCRIPTION :

The Wyoming Department of Corrections (WDOC) is now seeking a candidate for a full-time 40 hours per week Office Support Specialist in our Torrington Field Service! This position performs various routine & detailed clerical & administrative functions to further the overall office operations of the Probation and Parole Offices.

The Field Services Division of the Department of Corrections conducts pre-sentence investigations and supervision of adult probationers and parolees in a community setting. This position also necessitates consistent professional interaction with staff offenders victims the public the judicial system law enforcement local organizations and public / private service providers.

Human Resource Contact : Anna Krier or

ESSENTIAL FUNCTIONS : The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Acts as a specialist in an assigned program area performing the most complex technical duties including legal secretary responsibilities.
• Performs leads or supervises various moderate to complex program and operational support duties.
• Applies knowledge of programmatic and administrative requirements.
• Resolves problems and makes recommendations for improvements.
• Performs specialized tasks coordinates general office functions such as budget legal work administrative property management travel arrangements procurement personnel information systems or fiscal duties and provides staff training.
• Conducts research and troubleshoots office systems or procedures for efficiency and accuracy; collects organizes and details writing the required documentation in answering queries.
• Coordinates and / or acts as a liaison between the agency or work unit and other agencies.
• Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing.
• Maintains financial or other records; verifies statistical reports for accuracy and completeness; assists with publishing statistical reports.
• Assists in budget development analysis interpretation and recommendation handling deposits and monetary transactions and / or performing audit functions.
• Accurately maintains agency files and records; inputs data into databases.
• Prepares reports; verifies computer systems databases and coded data for accuracy.
• Responds verbally and / or in writing to requests for information.
• Screens and correct documents for procedural compliance; evaluate the information for accuracy.
• Provides customer service to customers clients and staff and acts as a resource to explain rules and procedures to co-workers customers and / or clients.
• Responsible for inventory assets.
• Performs administrative duties requiring considerable judgment including fiscal human resources or other specific program areas.
• Resolves some light computer issues / concerns.
• Maintains and reviews case files to determine actions to be taken.
• Assures the procurement process is managed appropriately and according to established procedures.
• Involves some processing / interpreting of legal documents.

Qualifications

PREFERENCES :

Preference may be given to those with at least two years of work experience in an office environment.

Preference may be given to those with prior criminal justice exposure.

KNOWLEDGE :

MINIMUM QUALIFICATIONS :

Education :

Associates Degree (typically in Business)

Experience :

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

OR

Education & ExperienceSubstitution :

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Certificates Licenses Registrations :

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS :

NOTES :

Supplemental Information

080-Department of Corrections - Field Services - Offender Management

Click here to view the State of Wyoming Classification and Pay Structure.

URL : State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change; please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience :

IC

Key Skills

Children Activity,Access Control,Human Resources Administration,Government,Actuary,Hydraulics

Employment Type : Full-Time

Experience : years

Vacancy : 1