Administrative Assistant

Job Description

Job Description

Job Summary

The Administrative Office Manager oversees and coordinates the administrative functions of Agency services across all departments. This role ensures the smooth operation of the facility, maintains accurate records, and provides essential support to staff and residents.

Responsibilities and Duties

• Manage and maintain accurate resident records, including personal information, medical history, and financial documentation.
• Process and maintain employee records, including timesheets, leave requests, and performance evaluations.
• Assisted in developing and implementing policies and procedures to ensure compliance with DDA regulations and standards.
• Coordinate and schedule appointments, meetings, and events for staff and residents.
• Manage the facility's inventory, including ordering and maintaining supplies, equipment, and medications.
• Prepare and submit reports, such as incident reports, progress notes, and financial statements.
• Served as a liaison between the group home and external parties, such as healthcare providers, government agencies, and community organizations.
• Provide administrative support to the Group Home Manager and other staff members as needed.
• Ensure the confidentiality and security of all sensitive information and documents.
• Continuously identify and implement process improvements to enhance the efficiency and effectiveness of the group home's operations.
• Assist in budget management, including tracking expenses and identifying areas for cost savings.
• Participate in quality assurance activities, such as audits and inspections, to ensure that the group home maintains a high level of care and service delivery.
• Collaborate with the Group Home Manager to identify staff training needs and coordinate professional development opportunities.
• Represent the group home at community events and meetings, advocating for the rights and needs of individuals with developmental disabilities.
• Oversee the implementation and maintenance of technology systems, such as electronic health records and communication platforms, to improve the efficiency and accuracy of record-keeping and communication.

Qualifications and Skills

Schedule :

About Us at Treasures, Inc

At Treasures Inc., we are dedicated to empowering individuals with intellectual and developmental disabilities to lead meaningful, self-directed lives. More than just a care provider; we are a united team of professionals driven by compassion, expertise, and innovation. We focus on each individual's unique strengths and aspirations, offering comprehensive services, including residential support, nursing support, respite, shared living, personal support, housing, and community integration initiatives. Our skilled professionals collaborate to create personalized support plans that enhance independence, skill development, and community engagement.

We believe in every individual's inherent worth and potential, striving to create inclusive environments where everyone can thrive. As an employer, we foster a diverse, equitable, and inclusive workplace culture that values the unique contributions of each team member. We invest in our employees through competitive compensation, comprehensive benefits, ongoing training, and professional growth opportunities. By joining our mission-driven organization, you can help make a lasting difference in the lives of those we serve, building a society where everyone, regardless of their abilities, has the opportunity to lead a fulfilling life and reach their full potential.

E04JI800b8u2407er3s