Talent.com
Office Assistant for Early Childhood Education
Office Assistant for Early Childhood EducationSmart Start Academy • Jersey City, New Jersey, United States
Office Assistant for Early Childhood Education

Office Assistant for Early Childhood Education

Smart Start Academy • Jersey City, New Jersey, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.part_time]
  • [filters_job_card.quick_apply]
[job_card.job_description]
Smart Start Academy is dedicated to providing high-quality early childhood education in a nurturing and supportive environment. We are seeking a motivated and organized Office Assistant to join our team and support the smooth operation of our center. This position involves managing office tasks, supporting staff, maintaining records, and providing excellent customer service to parents, staff, and children. The ideal candidate will be organized, detail-oriented, and have a passion for early childhood education.

Key Responsibilities:
Administrative Support:
  • Manage front desk operations, including answering phones, greeting visitors, and handling inquiries.
  • Maintain accurate and up-to-date records, including student files, attendance records, and staff files.
  • Coordinate and schedule appointments, meetings, and events.

Communication:
  • Communicate effectively with staff, parents, and external agencies.
  • Distribute newsletters, announcements, and other communication materials.

Financial Management:
  • Handle billing and invoicing for tuition and other fees.
  • Manage petty cash and reconcile accounts.
  • Assist with budget preparation and monitoring.

Enrollment and Registration:
  • Ensure all necessary documentation is completed and filed appropriately.

Office Management:
  • Order and maintain office supplies and equipment.
  • Ensure the office area is clean, organized, and welcoming.
  • Oversee maintenance and repair of office equipment.

Compliance and Record Keeping:
  • Ensure compliance with all local, state, and federal regulations.
  • Maintain confidentiality of all records and information.
  • Prepare and submit required reports and documentation.

Support to Staff:
  • Assist teachers and staff with administrative tasks as needed.
  • Coordinate staff schedules and handle substitute arrangements.
  • Support the onboarding process for new staff members.

Qualifications:
  • High school diploma or equivalent
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Friendly and professional demeanor.

Physical Requirements:
  • Ability to sit for extended periods.
  • Ability to lift and carry office supplies and equipment as needed (up to 20 pounds).

Work Schedule:
  • Part-Time 32 Hours Weekly, Monday to Friday.
  • Hours of Operation: 1:00 pm - 7:30 pm.

Compensation:
  • Salary commensurate with experience.
  • The benefits package includes health insurance, a retirement plan, and paid time off.

Job Type: Part-time.

Pay: $19.00 - $20.00 per hour.

Expected hours: 30 per week.

Benefits:
  • 401(k).
  • Dental Insurance.
  • Health insurance.
  • Paid time off.
  • Vision insurance.

Schedule:
  • 5-hour shift.

Experience:
  • Microsoft Office: 1 year (Preferred).
  • Administrative experience: 1 year (Preferred).

Ability to Commute:
  • Jersey City, NJ 07302 (Preferred).

Ability to Relocate:
  • Jersey City, NJ 07302: Relocate before starting work. (Required)

Work Location: In person.


    [job_alerts.create_a_job]

    Office Assistant for Early Childhood Education • Jersey City, New Jersey, United States

    [internal_linking.similar_jobs]
    Child Care Assistant Teacher (Travel Required)

    Child Care Assistant Teacher (Travel Required)

    Bright Horizons • New York, NY, United States
    [job_card.full_time]
    Grow your teaching career with.Learn from early education experts while having the opportunity to pursue a CDA or college degree at no cost.Bright Horizons Assistant Teacher.Full-time positions are...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    After School Pre-K Specialist School Year

    After School Pre-K Specialist School Year

    Just For Kids • New York, NY, United States
    [job_card.full_time]
    After School Pre-K Specialist 2025-2026 School Year.Just for Kids, awarded Employer of the Year by Buffalo State and the University at Buffalo, is looking for enthusiastic, creative, and motivated ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Early Head Start (EHS) Lead Teacher

    Early Head Start (EHS) Lead Teacher

    Grand St Settlement Inc. • The Bronx, NY, US
    [job_card.full_time] +1
    Early Head Start (EHS) Lead Teacher.Monday - Friday, 8am - 4pm, or 9am - 5pm.Schedule may vary due to program needs.Plan individualized services for a classroom of eight children using the identifi...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Child Neurologist

    Child Neurologist

    HealthEcareers - Client • Neptune, NJ, USA
    [job_card.full_time] +1
    BC/BE, Child Neurologist at Jersey Shore University Medical Center/ K.Hovnanian Children’s Hospital in Neptune, New Jersey.This is a great opportunity to join an established team and enjoy a busy c...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Child Care Assistant Teacher (Travel Required)

    Child Care Assistant Teacher (Travel Required)

    Bright Horizons Children's Centers • New York, NY, United States
    [job_card.full_time]
    Grow your teaching career with.Learn from early education experts while having the opportunity to pursue a CDA or college degree at no cost.Bright Horizons Assistant Teacher.Full-time positions are...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Adult Education Administrative Assistant

    Adult Education Administrative Assistant

    International Rescue Committee • New York, NY, United States
    [job_card.full_time]
    Adult Education Administrative Opportunity.May 29th, 2025 (Opportunity to extend).The International Rescue Committee (IRC), works in the United States.The Adult Education Department provides in-per...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Toddler Teacher

    Toddler Teacher

    GODDARD SCHOOL • Paramus, NJ, United States
    [job_card.full_time]
    Benefits offered to Full Time employees who pass Probation:.Paid vacation, personal and sick days.Goddard University Training and professional development.Toddler Teacher at The Goddard School is r...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Early Childcare

    Early Childcare

    Soccer Shots • Weehawken, NJ, United States
    [job_card.full_time] +1
    Soccer Shots - Hudson County is looking for a passionate part-time soccer coach to serve children ages 2-5.Looking for a fun and flexible job? Join Soccer Shots and be the best part of a child’s we...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Education Director, MSEd (Family Child Care Network)

    Education Director, MSEd (Family Child Care Network)

    Chinese-American Planning Council • New York, NY, United States
    [job_card.full_time]
    Founded in 1965, the Chinese-American Planning Council, Inc.CPC) aims to promote the social and economic empowerment of Chinese American, immigrant, and low-income communities.Today, CPC is the nat...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Summer Education Specialist All Boroughs

    Summer Education Specialist All Boroughs

    New York Edge • Brooklyn, NY, United States
    [job_card.part_time]
    New York Edge is seeking passionate and enthusiastic Summer Camp Education Specialists.Multiple Openings across 5 Boroughs!.New York Edge is a non-profit organization and one of the largest provide...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Bilingual Special Education Preschool Teacher, Staten Island Preparatory

    Bilingual Special Education Preschool Teacher, Staten Island Preparatory

    AHRC NYC • Staten Island, NY, United States
    [job_card.full_time]
    Bilingual Special Education Preschool Teacher, Staten Island Preparatory.Currently seeking a Bilingual Special Education Preschool Teacher at Staten Island Preparatory in Tottenville, Staten Island...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    HCCS Assistant Principal (Grades K-6) - Hunter Campus, Elementary School

    HCCS Assistant Principal (Grades K-6) - Hunter Campus, Elementary School

    City University of New York • New York, NY, United States
    [job_card.part_time]
    Provides leadership in educating gifted and talented students at Hunter College Campus Schools and serves as a Department Chair.Leads curriculum development in area(s) of expertise.Leads, supervise...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Assistant Director Clinical-Mother Baby Full Time NIght

    Assistant Director Clinical-Mother Baby Full Time NIght

    Monmouth Medical Center • Oceanport, New Jersey, US
    [job_card.full_time]
    Job Title: Assistant Director Clinical.Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.Location: Monmouth Medical C...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Teaching Assistants (Infants/Toddlers/Preschool)

    Teaching Assistants (Infants/Toddlers/Preschool)

    The Goddard School • Jersey City, NJ, United States
    [job_card.full_time]
    We are seeking experienced and dedicated.The Goddard School of Jersey City.Some responsibilities may include Supervision of children, changing diapers, playing with, and inspiring children, collabo...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Preschool Teacher

    Preschool Teacher

    Connecticut Institute For Communities, Inc. (CIFC) • Briarcliff Manor, NY, United States
    [job_card.full_time]
    Greater Norwalk Head Start / Early Learning Program seeks full-time Early Childhood Education Teacher.This position serves as the Lead Teacher in a classroom of 16 to 20 Head Start / Preschool (35-...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Substitute Teacher – Prior Experience Not Required!

    Substitute Teacher – Prior Experience Not Required!

    Copilot Careers • Middletown, NJ, US
    [job_card.full_time] +1
    Our recruiters are staffing positions in 100s of New Jersey School Districts, we will help you find the locations and schedule best for you!.Make an impact - Develop career skills - Flexible schedu...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Sitter Wanted - Seeking Tinton Falls, New Jersey Babysitting Service Provider

    Sitter Wanted - Seeking Tinton Falls, New Jersey Babysitting Service Provider

    Sitter.com • Tinton Falls, New Jersey, USA
    [job_card.full_time]
    Description: Hi there my name is Taylor.I am booking a sitter available in Tinton Falls, New Jersey.I'm planning to find a dedicated, experienced person with weekend availability.Duties: Our home r...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Teacher's Assistant

    Teacher's Assistant

    Swift Staffing Group • Monsey, NY, United States
    [job_card.full_time]
    The Teacher's Assistant will support the lead teacher in caring for toddlers, assisting with activities, maintaining safety, and creating a positive classroom experience.This role is ideal for some...[show_more]
    [last_updated.last_updated_30] • [promoted]