Staff Accountant or Payroll Specialist

Summary :

The Staff Accountant performs account reconciliations and performs financial analysis and journal entry creation and posting. This position supports all external audits, financial reporting, and ledger maintenance.

Experience & Education :

Bachelor's degree in Accounting or related area with 2-3 years of relevant accounting / finance experience. Advanced credentials a plus. Must have excellent Excel skills and working knowledge of US GAAP. Experience with Fixed Assets a plus.

Essential duties & Responsibilities  include the following. Other duties may be assigned as needed.

• Ensures the integrity of accounting information by recording, verifying consolidating and entering transactions

Maintains accurate Fixed Asset records. Prepares annual Personal Property and Business License Returns

Prepares and records asset, liability, revenue and expense entries by compiling and analyzing account information

Maintains and balances subsidiary accounts by verifying, allocating, posting, and reconciling transactions and resolving discrepancies

Maintains the general ledger by transferring subsidiary accounts, preparing a trial balance, and reconciling entries

Assists in the preparation of accurate, timely financial statements and adheres to established schedules with input from the accounting departments

Conducts monthly and quarterly account reconciliations to ensure accurate reporting and ledger maintenance

Reconciles balance sheet accounts

Reconciles all bank statements and analyzes variances between banks statements and the general ledger

Conducts regular ledger maintenance

Assists with all financial and tax audits

Assist with annual external accounting audit including preparation of supporting schedules

Documents and monitors internal controls

Reviews and posts receivables write-off entries

Assists in preparing annual budget templates for input by directors and uploading completed and approved budgets into accounting system Assists with updating pivot tables within business unit census reports for use in monthly reviews.

May assists with performance of quarterly bonus calculations and reconciliation for program managers and staff supervisors.

Ensures payables to parents are created, adjusted and entered in the accounting system for prompt payment

Monitors billing and reimbursements from agencies to ensure parents are reimbursed

Perform ad-hoc analysis for new business ventures and miscellaneous projects.

Reviews corporate credit card usage for correct coding to appropriate accounts

Review accounts payable batch

Processes positive pays as needed for all accounts, both manual and upload files

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS

Ability to listen, read, and understand information and ideas presented through spoken words and sentences. Ability to communicate information and ideas so that others will understand. Ability to prepare and effectively present information to management and other external groups. Ability to present a positive attitude and role model customer service excellence with every interaction.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to understand implications of new information for both current and future problem solving and decision making. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Duties require working in office environment with moderate noise level, including computers, printers, ringing phones, copy equipment. Must have the ability to work with ethnically, linguistically, culturally, and economically diverse populations.

Interested or know someone great?  Message me directly at Rebecca.Pearson at vaco or apply with your resume – we’d love to connect!

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.