Administrative Specialist

Administrative Specialist

Salary : $50,897.60 - $82,638.40 Annually

Location : Regional Maintenance Facility (RMF) - Eagan, MN

Job Type : Full-Time

Job Number : 2025-00005

Division : Environmental Services

Department : WW P&CD Interceptor Engineering

Opening Date : 12 / 12 / 2025

Closing Date : 12 / 28 / 2025 11 : 59 PM Central

This posting will establish a 6-month eligible list to fill future vacancies.

How Your Work Would Contribute To Our Organization And The Twin Cities Region

The Administrative Specialist in Environmental Services is the first point of contact for internal and external stakeholders. This position will help staff at the Regional Maintenance Facility and other internal stakeholders to more efficiently access information and process documents.

What You Would Do In This Job

Provide general administrative support such as checking in visitors, directing incoming calls, sorting and distributing mail, scheduling appointments

Assist in planning department recognition events

Coordinate conference registrations and travel arrangements

Scan and save documents to document libraries and SharePoint

Process invoices using Work and Asset Management (WAM) software and Trimble Unity Construct (TUC) software

Collaborate with Accounts Payable staff to ensure timely processing and corrections

Monitor and order office supplies, create internal memos, prepare letters and simple correspondence

Create requisitions for purchase orders and pull purchase orders from contracts

Utilize Adobe Sign to obtain required signatures on documents

Provide backup for other staff and functions as needed

What Education And Experience Are Required For This Job (Minimum Qualifications)

Any of the following combinations of education (in Business Administration, Public Administration, or a related field) and relevant experience :

High school diploma / GED and two years of administrative experience

Associate's degree or higher with no experience required

What Additional Skills And Experience Would Be Helpful In This Job (Desired Qualifications) :

Experience with Oracle PeopleSoft or similar accounting systems

Experience in budgeting and cost tracking

Experience using Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams, etc.)

Experience related to the procurement of goods and services

Experience working with diverse populations of internal and external customers

What Knowledge, Skills, And Abilities You Should Have Within The First Six Months On The Job :

Knowledge of SharePoint and other Microsoft cloud-based systems

Knowledge of asset management systems (WAM)

Knowledge of Oracle PeopleSoft applications

Knowledge of Project Management Information Systems (TUC)

Ability to identify stakeholder concerns and accurately direct to the appropriate party

Ability to adjust to changing priorities, work independently, and handle multiple tasks efficiently

What You Can Expect From Us :

We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.

We encourage our employees to develop their skills through on-site training and tuition reimbursement.

We provide a competitive salary, excellent benefits and a good work / life balance.

More About Why You Should Join Us!

Union / Grade : AFSCME / Grade A

FLSA Status : Non-Exempt

Safety Sensitive : No

Work Environment :

Work is performed in a standard office setting. Some positions may require travel between primary work site and other sites.

What Steps The Recruitment Process Involves :

We review your minimum qualifications.

We rate your education and experience.

We conduct a structured panel interview.

We conduct a selection interview.

Once you have successfully completed the steps above, then :

If you are new to the Metropolitan Council, you must pass a drug test (safety-sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and / or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety-sensitive position) and criminal background checks if the job you're applying for is safety-sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files / databases, cash, vouchers or transit fare cards. A driving record check and / or physical may be conducted if applicable to the position.

IMPORTANT : If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.

We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below :

Guaranteed monthly retirement income through Minnesota State Retirement System pension fund

Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan

Two or more medical plans from which to choose, with employer contribution towards premiums over 80%

Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free :

Well@Work clinic

bus / rail pass valued at over $1200 per year

parking at many job locations

fitness centers at many job locations

Employee Assistance Program

extensive health and wellness programs and resources