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Facilities Manager
Facilities ManagerPropel Recruitment LLC • Menlo Park, CA, US
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Facilities Manager

Facilities Manager

Propel Recruitment LLC • Menlo Park, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Meet the company :

Our client, a prestigious High Net Worth Family Office, is seeking a Facilities Manager to support the management of a portfolio of luxury residential properties across Northern California. This individual will play a critical role in ensuring each property is impeccably maintained, with seamless coordination across projects, vendors, and day-to-day needs.

Key Responsibilities :

  • Oversee and support facilities operations for a diverse portfolio of luxury residences.
  • Report directly to the Director of Facilities and collaborate with other executive business partners.
  • Manage vendors and contractors, from sourcing through project completion, ensuring exceptional quality and cost efficiency.
  • Coordinate and oversee projects ranging from major property upgrades to detailed tasks (e.g., replacing AV systems, painting railings, or refinishing surfaces).
  • Conduct property visits across Northern California to ensure consistency in standards and proactive maintenance.
  • Serve as a key liaison between the family office and service providers, ensuring communication, follow-up, and accountability.
  • Utilize a work order system to manage requests, track progress, and maintain accurate records.
  • Work autonomously while staying aligned with leadership and facilities team members.
  • Maintain detailed records of projects, budgets, and vendor performance.

Qualifications :

  • Minimum of 5+ years of experience in facilities management, property management, or project management with exposure to both residential and commercial environments.
  • Strong vendor management expertise with proven ability to oversee multiple projects simultaneously.
  • Tech-savvy and comfortable working with work order systems and related tools.
  • Demonstrated ability to thrive in high-touch, service-oriented environments where attention to detail and discretion are paramount.
  • Solid career tenure with a track record of stability and progression.
  • Excellent interpersonal and communication skills with the ability to interface with senior leadership and executive business partners.
  • A flexible, hands-on mindset with the ability to balance strategic oversight and detailed execution.
  • Valid driver's license; willingness to travel regularly between properties (a facilities vehicle will be provided when needed).

    • Additional Information :

  • Part of a growing facilities team of four, with the opportunity to take on expanded responsibilities as the family office evolves.
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    Manager • Menlo Park, CA, US

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