Payroll Specialist

El Programa Hispano CatólicoGresham, OR, US

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Job Description

Become A Part of the El Programa Hispano Catòlico Team!

El Programa Hispano Católico (EPHC) is an organization that supports individuals in reaching their fullest potential. For nearly 40 years, our mission has been to advance racial equity and social justice through the power of our Latine roots, culture, and community. This mission, which is at the heart of everything we do, has allowed us to respond to local needs by addressing the social determinants of health. We achieve this through our program areas : Housing, Economic Sustainability, Education, Community Wellness, and DV / SA Prevention and Intervention. Today, EPHC serves more than 30,000 people annually and employs over 100 staff members, the majority of whom are bilingual, and over 93% are bicultural.

Although EPHC is affiliated with the Catholic Charities Network, candidates or participants do not need to be Catholic to work with us or receive services. Across our programs and services, staff of all faiths-or none-work within our framework of respect for our mission, the dignity of the human person, and the common good.

To learn more about EPHC, visit our website at https : / / elprograma.org /

Benefits :

Vacation & Sick Time Benefits
14 Paid Holidays
90% employer-paid health insurance with buy-up options
401k with Employer Contribution
Short Term / Long Term Disability Insurance
Voluntary Life Insurance
Access to our Retirement plan
Flexible Spending Account
Employee Assistance Program
Group Life Insurance
Bonus Wellness Days
Continuous Growth and Development Opportunities
Opportunities to serve your community and make a positive impact

About The Role :

The Payroll Specialist is responsible for processing and managing the organization's payroll activities accurately and on time. This role ensures compliance with federal, state, and local tax regulations and works closely with HR and Finance teams to support employee compensation, benefits, and reporting needs.

Principle Duties & Responsibilities :

Process semi-monthly payroll for all employees, including salaried, hourly, and grant-funded staff.

Review and verify timesheets, PTO accruals, and benefit deductions.

Maintain and update payroll records and employee data in the payroll system.

Ensure compliance with all applicable wage and hour laws and internal policies.

Prepare and submit required tax filings (e.g., W-2s, 941s, state / local tax filings).

Reconcile payroll reports and general ledger entries

Assist with benefit enrollment and benefit reconciliations

Respond to employee inquiries regarding payroll, withholdings, and deductions.

Assist with audits, including annual financial and grant-related audits.

Collaborate with HR to ensure timely onboarding and offboarding of employees in the payroll system.

Stay informed about changes in payroll laws and best practices.

Qualifications & Requirements :

Associate's degree in accounting, Finance, HR, or a related field (or equivalent experience)

2+ years of experience in payroll processing

Familiarity with payroll software (e.g., ADP, Paychex, Paylocity, QuickBooks, etc.)

Knowledge of federal and state payroll tax laws and regulations

High level of accuracy and attention to detail

Strong analytical and problem-solving skills

Ability to handle sensitive information with confidentiality

Proficient with payroll and HRIS systems and Microsoft Office Suite (Excel, Word, Outlook).

Strong communication and customer service skills.

Willingness and ability to travel occasionally for training, workshops, or organizational needs.

Flexibility to work varied hours, including some evenings and weekends.

Reliable transportation is required for work-related travel. If driving, employees must have a valid driver's license, access to a personal vehicle, and automobile insurance that meets the agency's minimum coverage requirements (100 / 300 / 100).

Must successfully pass all required background checks.

Other Requirements :

Experience in a nonprofit organization or grant-funded payroll environment

CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)

Familiarity with nonprofit accounting and fund / grant tracking

Experience with Paylocity and Sage Intact

Bilingual in Spanish and English, with strong bicultural competency and the ability to communicate clearly and effectively in both languages (verbally and in writing).

Physical, Mental & Visual Requirements :

Prolonged periods of sitting; occasional lifting / carrying up to 30 pounds (e.g., files, supplies).

Sufficient close and distance vision for computer work, document review, and meetings.

Requires focused concentration and visual attention to perform complex accounting tasks with precision.

Tasks may require hand-eye coordination (e.g., data entry, spreadsheet analysis).

Compensation : $28.00-$31.57 per hour. Pay commensurate with skills and experience.

Location & Typical Working Conditions :

This position may follow a hybrid work model based at EPHC's Gresham, OR office. Some remote work may be possible depending on role responsibilities and in coordination with the position's supervisor. Some in-person presence is important to foster team connection, support program delivery, and strengthen community relationships.

Occasional travel and work outside standard business hours may be required based on project needs.

To Apply : Please submit your cover letter and resume to El Programa Hispano's online application at www.elprograma.org / careers

EPHC IS AN EQUAL OPPORTUNITY EMPLOYER

El Programa Hispano Catolico is proud to be an Equal Opportunity Employer. EPHC does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state or federal law.

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Payroll Specialist • Gresham, OR, US