Conference and Meeting Coordinator

Conference And Meeting Coordinator

Location : Southside Chicago, IL Hyde Park Area

Industry : Civic & Social Organization

Compensation : $24$27 / hour

Work Schedule : MondayFriday, 8 : 30 AM 5 : 00 PM, on-site (30-minute unpaid lunch)

Benefits : This position may be eligible for medical, dental, vision, and 401(k).

About Our Client : Addison Group is hiring for our client, an established international service organization. They host large-scale events and conferences across multiple chapters and are seeking a skilled professional to support their busy calendar of meetings and gatherings.

Job Description : The Conference and Meeting Coordinator will support planning and execution of organizational conferences, meetings, and events. This role requires attention to detail, strong organizational skills, and the ability to collaborate with multiple stakeholders. You will manage logistics, coordinate with vendors, and ensure smooth operations before, during, and after events.

Key Responsibilities :

• Coordinate logistics for conferences and meetings, including room assignments, travel arrangements, and event materials.
• Prepare and distribute confirmation letters, emails, and attendee materials.
• Research, present, and liaise with external vendors to secure services and coordinate event details.
• Communicate effectively with members, staff, and other stakeholders regarding event information.
• Process event-related invoices and manage expenses through expense management software.
• Support the development and distribution of onsite materials in coordination with various departments.

Qualifications :

Additional Details :

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