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Program Operations Administrator
Program Operations AdministratorStem Coding Lab • Pittsburgh, PA, US
Program Operations Administrator

Program Operations Administrator

Stem Coding Lab • Pittsburgh, PA, US
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  • [job_card.full_time]
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Job Description

Job Description

Program Operations Administrator

Profile :

STEM Coding Lab, Inc. (SCL) is seeking a Program Operations Administrator to support our team of talented teachers, interns, and volunteers in the delivery of in-school and out-of-school time programs. We are looking for someone who cares about children, wants to make a positive difference in the lives of students living in underserved communities by providing educational opportunities, and wants to be part of a growing nonprofit in Pittsburgh, PA.

As the Program Operations Administrator, you will work alongside the Director of Program Operations, and play a key role in driving the organization’s mission by helping to facilitate day-to-day program operations. You will be responsible for supporting administrative needs of our teaching staff, managing inventory and distribution of equipment, and coordinating interns and volunteers. Your detail-oriented approach and strong communication skills will be critical to our continued growth and success. Salary $30K-$45K commensurate with experience.

Responsibilities :

Administrative Support

  • Support new hire onboarding by ensuring clearances and paperwork are properly completed and submitted in a timely manner.
  • Ensure required paperwork is on file for all staff, interns, and volunteers and oversee distribution of clearances to partner organizations.
  • Serve as the primary point of contact for teachers requesting planned and unexpected time off, including facilitating the process for substitute coverage.
  • Assist with data entry and oversight for building class schedules and program outlines.
  • Develop and document clear processes and procedures, based on policies for school and community partner roles, responsibilities and expectations.
  • Support data collection and analysis as needed for reporting purposes.

Equipment & Supply Management

  • Research and make recommendations for improved inventory management systems.
  • Oversee inventory management for classroom supplies and robotics equipment.
  • Coordinate timely and efficient distribution of supplies for in-school, afterschool, and summer programming.
  • Monitor equipment and supply inventory for broken or missing items.
  • Work collaboratively with the Director of Program Development to accurately assess supply and equipment needs each semester.

    • Intern & Volunteer Coordination

  • Assist with oversight of the volunteer management database (experience with Civic Champs or similar platform preferred).
  • Coordinate volunteers for special events and classroom needs.
  • Serve as the primary point of contact for interns, following their onboarding.
  • Manage weekly intern schedules and facilitate any necessary rescheduling of roles based on program cancellations.
  • Oversee tracking of volunteer and intern hours and schedules.

    • Classroom Support

  • Deliver supplies and equipment to partner locations as needed.
  • Other duties as assigned.

    • Strong Candidates will have the Following Characteristics :

  • Highly detail oriented
  • Strong communication skills
  • Passion for working with and around children
  • Comfort level working in underserved schools and communities

    • Job Requirements :

  • Experience with Google Suite
  • Willingness to travel to partner locations throughout Allegheny County (up to 30% travel weekly)
  • Schedule Flexibility : while this position is full-time with a typical M-F work week, some virtual early morning availability is required to coordinate unexpected substitute coverage.  Some evenings and weekends are required for assistance with special events.
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    Program Administrator • Pittsburgh, PA, US

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