Executive Assistant

Job Title : Executive Assistant

Department : Executive Department

Department Location : Littleton, MA

Reports to : Chief of Staff

Career Stream : Individual Contributor

Classification : Hybrid

FUNCTION :

The Executive Assistant (EA) provides high-level administrative and operational support to the Chief of Staff, the broader C-suite, and other senior leaders ensuring seamless communication, operational efficiency, and proactive support across the executive leadership team. This dynamic role requires a proactive, detail-oriented individual with exceptional organizational, problem-solving, and communication skills. The EA will manage complex calendars, coordinate meetings and travel, support board-related activities, and contribute to the planning of small-scale events. As a strategic and trusted partner, the EA must anticipate needs, think critically, and operate with a high level of professionalism, discretion, and confidentiality in a fast-paced, high-impact environment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES :

Administrative Support :

• Manage and prioritize calendars for the CEO, Chief of Staff, and other C-suite executives, including scheduling meetings and resolving conflicts.
• Draft, proofread, and edit emails, reports, presentations, and other communications on behalf of executive leadership.
• Coordinate domestic travel arrangements, including flights, accommodations, and itineraries for the executive team.
• Monitor and organize executive email inboxes, draft responses, and ensure timely follow-up.
• Prepare briefing materials and meeting documents for executive engagements.
• Reconcile and submit expense reports for the CEO, Chief of Staff, and other C-suite members.
• Support cross-functional communication and alignment between executive leadership and internal stakeholders.
• Contribute to department and organizational initiatives as needed, demonstrating flexibility and a solutions-oriented mindset.

Board Liaison Support

Meeting and Event Coordination and Support

Office Management

Qualifications :

Preferred Attributes

About Workers Credit Union : Since 1914, Workers Credit Union has existed to Improve the Daily Lives of our Members . We deliver on our core purpose by partnering with our members to help them make their best financial choices and improve their financial wellness. We call this The Workers Way and this is at the center of everything we do. Through our specialized financial counseling, we are pioneering a new member experience through high-touch service and convenient technology. We have grown to over 2.6 Billion in assets and serve over 120,000 members. We are one of the top performing credit unions in Massachusetts with big plans for the future!

Benefits :

EEO Statement :

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.