Director of Registration & Records

Registrar

Community College of Denver is seeking individuals with demonstrated commitment to creating an inclusive learning and work environment. CCD values the ability to work effectively with students, families, faculty, instructors and staff of diverse backgrounds.

Under minimal supervisory guidance, this position manages and directs operations of the registration & records functions, including academic history, transcripts, grading, degree audit, enrollment verifications, residency classification, registration, inter-institutional enrollment, records accuracy and management, tuition classification, transfer evaluations, international programs, graduation, curriculum implementation, catalog management support, and all the student enrollment services provided by the Office of Records and Registration. The Registrar develops and manages department policies and procedures, assists with and carries out strategic goals, manages department budget and provides direct supervision of enrollment services staff. Works independently and in a team environment to support the mission, vision, and goals of the College. This position will supervise the teams that fall under the Office of Registration, and Records; Transfer Credits, Residency, Prior Learning Credit, Graduation; Veteran's Student Services, and International Admissions.

The Registrar job is a fast-paced position which requires a high degree of mastery of complex regulations. The Registrar must maintain an overall understanding of federal, state, and institutional policies as they relate to higher education, including expert knowledge of the Family Educational Rights and Privacy Act (FERPA). The Registrar is the institutional academic records compliance officer and will ensure compliance with applicable college, system, state, and federal regulations within admissions, registration, and records, as well as all areas of the college by developing compliance efficiencies within business processes. The Registrar will be the FERPA custodian of all academic information (e.g. grades, student course schedule, academic transcript, etc.) and is responsible for institutional FERPA training and notifications. Additionally, this position is a college leader, who will be expected to motivate and grow their team professionally, be strategic and find and develop efficiencies.

Primary Duties

• Promote a student-centered approach to records and registration, coordinated care.
• Plan, organize, and direct the processes and operation of the registration, admissions and student records functions; interpret and apply federal and state mandated guidelines.
• Establish, monitor, evaluate and improve processes, procedures ensuring alignment with college mission, vision, and values and local, state, and federal laws and regulations.
• Develop and administer policies pertaining to the overall student record keeping function of the College including class rosters, student applications, permanent records, transcripts, credits, grading, and withdrawal. Responsible for the security and confidentiality of student records.
• Advise and enforce college policies relating to registration, admissions, and records; work with federal agencies, direct the preparation and maintenance of accurate state and federal statistical reports, assist with internal and external audits.
• Hire, train, and evaluate staff as necessary.
• Oversee graduation activities including maintenance of graduation files, preparation of graduation list, degree mailings, budget, and serve on Commencement Committee.
• Prepare and submit institutional, state, and federal reports (e.g., IPEDS, CCCS, state-level audits).
• Develop and administer budgets including approving department expenditures.
• Evaluates and communicates the impact of potential legal or regulatory changes on the College.
• Advise and responds to questions from college departments and external agencies regarding complex issues or policies impacting assigned programs and services.
• Develop, plan, implement and administer organizations goals and objectives.
• Serve as the CCD FERPA Officer.
• Perform other related duties as assigned.

This position requires a high-level knowledge of higher education administrative concepts and practices, which are used when solving complex registration and residency issues, creating efficiencies within the Registrar's office, and planning for future needs of CCD. This position is responsible for creating procedures regarding registration, admission and tuition classification and works closely with internal and external stakeholders to best meet the needs of the entire college.

Division of Duties

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS : Any equivalent combination of education, experience, knowledge, skills, and abilities.

Education : (Minimum / Required)

Bachelor's degree

Experience : (Minimum / Required)

Knowledge / Skills / Abilities : (Minimum / Required)

Education : (Preferred)

Master's degree

Licensure / Certification : (Preferred)

Active AACRAO membership or equivalent professional organization

Equipment Used : Customary office equipment.

Other Considerations :

Must be available to work during peak periods based on job responsibilities and college calendars

Our campus is located in downtown Denver,