Administrative Assistant

Description:

Mission

At Aspen Ridge, we are committed to building a supportive community where empathy, trust, and authenticity drive our interactions. We encourage vulnerability and taking risks while recognizing that we are all on a journey of continuous growth and learning. By fostering an environment where gratitude and positivity uplift others, we champion good citizenship and success. Our focus is on empowering each person to define their own path, embrace leadership, and hold each other accountable to high and rigorous expectations, all the while contributing meaningfully. We are committed to creating a community where everyone feels valued, purposeful, and motivated to reach their highest potential.

Requirements:

Essential Responsibilities

The Administrative Assistant provides high-level administrative and operational support to ensure the school day runs smoothly and the leadership team can remain focused on student success, instructional leadership, and campus operations. This role serves as a central communication hub, supports confidential student and staff processes, coordinates logistics for meetings and events, and maintains strong systems that keep work organized, timely, and compliant. Professionalism, discretion, strong customer service, and a calm, solutions-focused approach are essential.

· Serve as a key point of contact for the Principal and Administration team, managing communications with staff, students, families, district partners, and community stakeholders.

· Manage schedules and calendars, including prioritizing requests, coordinating meetings, and preparing agendas and materials.

· Draft and format professional communication, including memos, emails, letters, and internal updates.

· Maintain a professional communication flow, ensuring messages and requests are routed to the appropriate team member.

Office and Operational Support

· Support daily office operations through strong organization, orderly systems, and consistent follow-through.

· Maintain filing systems, records, and documentation in alignment with school procedures and confidentiality expectations.

· Support ordering, tracking, and inventory of office and administrative supplies in alignment with school processes.

· Assist in maintaining welcoming, organized shared spaces that reflect Aspen Ridge's professionalism and culture.

Confidential Records and Compliance Support

· Maintain confidential student and staff records with discretion and professionalism, sharing information on a need-to-know basis.

· Support leadership with documentation and record requests related to attendance, discipline, student support plans, staff processes, and other operational reporting as assigned.

· Assist with compiling reports, tracking required items, and ensuring documents are filed and accessible to administrators.

Student and Family Support

· Support student welfare and safety by helping manage time-sensitive communication, daily needs, and campus logistics.

· Assist with coordinating student-related meetings and documentation, ensuring families and staff have clear information and next steps.

· Provide responsive, respectful customer service to families while maintaining strong boundaries, discretion, and adherence to school processes.

Meeting and Event Coordination

· Coordinate logistics for leadership meetings, school meetings, and school events, including scheduling, invitations, materials, minutes, and follow-up tasks.

· Support professional development logistics, meeting preparation, and staff-facing event needs as assigned.

· Help ensure events and meetings run smoothly by anticipating needs and proactively resolving issues.

Principal and Administration Team Support

· Act as a proactive partner to the Principal and Administration team by anticipating needs, tracking action items, and supporting completion of time-sensitive deliverables.

· Take initiative on assigned projects, follow through with internal stakeholders, and assist with problem-solving to remove barriers for the team.

· Support a culture of positivity, professionalism, and high expectations in all internal and external interactions.

Professional Growth and Development

· Participate in staff development activities necessary to improve job-related skills.

Other

· Comply with all school, district, and state regulations and policies.

· Perform other duties as assigned.

Supervisory Responsibilities

NA

Working Conditions Include the Following:

Mental Demands

· Ability to stay calm and collected during emotional and busy times and duress.

· Ability to manage competing priorities with professionalism, accuracy, and responsiveness.

· Ability to maintain a clean and organized environment and space.

Language Skills

· Ability to read and interpret documents such as safety rules, policy, expectation documents, staff agreements, and evaluation rubric documents.

· Ability to speak effectively face-to-face and in writing through email and formal communication.

Physical Demands

· Frequent standing, sitting, walking, bending, and light lifting (less than 25 pounds).

· Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Required Education, Training, and Experience

· High school graduate.

· At least two years of successful work experience in an administrative, office management, or executive support role (school setting preferred).

· Demonstrated experience managing calendars, handling confidential information, and supporting professional communications.

Special Knowledge and Skills

· Strong organizational skills with the ability to prioritize and manage multiple deadlines.

· Strong technology proficiency, including Microsoft Office and school-based systems used in day-to-day operations.

· Strong interpersonal skills: professionalism, discretion, and ability to work with diverse staff, students, and families.

· Proactive problem-solving and the ability to anticipate needs and take initiative.

· Ability to follow directions and discriminate priority actions.

Salary and Benefits (Non-Exempt, Salaried)

· This is a 10-month position (192 contracted days), paid over 12 months.

· Salary range for this position: $37,800 to $47,800 annually, prorated based on start date.

· Benefits: A healthy benefit package is offered to all full-time employees, with up to 48 hours of sick time and a minimum of 48 hours of personal PTO offered annually.

Equal Opportunity Statement

Aspen Ridge Preparatory School welcomes all applicants. Aspen Ridge prohibits discrimination on the basis of disability, race, color, ancestry, national origin, creed, religion, sex, or job-related work accommodations.