Human Resources Generalist

Description:

Position Overview

The HR Generalist will manage the employee lifecycle, ensure compliance with U.S. labor laws, oversee payroll and benefits, support recruitment, and partner with leadership on HR strategy and policy development. This position requires hands-on administration, strategic thinking, and strong cross-cultural communication skills.

Key Responsibilities

HR Administration & Support

• Field and respond to internal and external HR inquiries, escalating to Director of HR as needed.
• Redirect HR-related calls and distribute correspondence to appropriate contacts.
• Maintain accurate personnel records (personal data, leaves, compliance documents) in both physical and digital formats.
• Administer and update Paylocity HRIS, ensuring data accuracy for employee profiles, job changes, benefits and compliance tracking.
• Compile and distribute end-of-month HR reports, including headcount, new hires, terminations, and other HR data.
• Analyze HR metrics for trends and present findings to HR leadership and senior management.
• Ensure all monthly HR reports are accurate, timely, and compliant with corporate reporting standards.
• Run and distribute standard and ad-hoc reports from Paylocity for HR, payroll and leadership needs.
• Liaise with HR team in Argentina and other departments to ensure smooth processes.
• Schedule and coordinate meetings, interviews, HR events, and training sessions.
• Produce and submit HR activity reports.
• Assist with handbook and policy development.
• Support ad-hoc HR projects (e.g., policy implementation, process rollouts, employee feedback collection).

Recruitment & Onboarding

• Support recruitment by sourcing candidates, scheduling interviews, and managing new hire paperwork.
• Assist with onboarding processes to ensure a smooth new hire experience.
• Help maintain and improve the onboarding/offboarding strategy and SOPs.

Employee Relations & Culture

• Serve as the primary HR contact for U.S.-based employees.
• Assist Director of HR in resolving employee relations issues.
• Consult with internal or external legal counsel on employment law matters, policy interpretation, compliance risks, and employee relations cases requiring legal guidance.
• Promote an inclusive, collaborative workplace culture that aligns with Galileo’s values.

Payroll Administration

• Collect and track time records; calculate hours worked for payroll accuracy.
• Ensure timely payroll processing on Galileo’s schedule and in ad-hoc cases.
• Maintain accurate payroll records, including deductions, status changes, and compliance updates.
• Prepare detailed payroll journals in coordination with the accounting department, ensuring accurate allocation of wages, taxes, deductions, and benefits to the correct accounts.
• Reconcile payroll journals against Paylocity reports to verify accuracy before submission to accounting.
• Provide accounting with payroll-related financial data for monthly closing and audits.
• Coordinate with HR and accounting to ensure accurate employee data and financial reporting.
• Manage tax filings, voluntary deductions and reporting requirements.
• Report monthly payroll for worker’s compensation by class code and state.

Benefits Administration

• Serve as primary contact for benefits, vendors and third-party administrators.
• Coordinate data transfers for premiums, services, and plan administration.
• Manage benefits enrollment, changes, and open enrollment processes.
• Assist in researching, designing, and recommending benefits programs.

HR Strategy & Compliance

• Support the HR Director in developing corporate HR plans for compensation, benefits, health, and safety in the United States.
• Monitor adherence to internal policies and legal standards; ensure U.S. compliance.
• Support performance evaluation, training and development initiatives.
• Assist with litigation risk management, grievances, and disciplinary processes.
• Serve as liaison between U.S. HR and Argentina headquarters.

Other Tasks as Needed

• Assist with special projects or urgent HR, payroll, and compliance matters outside regular responsibilities.
• Support cross-departmental initiatives requiring HR input.
• Participate in company events, presentations, or initiatives as assigned by leadership
• Support other functions as assigned.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field (HR certification preferred: PHR, SHRM-CP, etc.).
• 5+ years of combined HR generalist, payroll, or HR administration experience in the U.S.
• Strong knowledge of U.S. employment laws and payroll/benefits compliance.
• Experience in multinational or cross-cultural environments preferred.
• Fluency in English and Spanish required for cross-border collaboration with Argentina headquarters.
• Excellent organizational, problem-solving, and communication skills.
• Ability to work independently while collaborating across time zones.