Office Administrator (Hybrid) - Louisville, CO

Office Administrator (Hybrid) - Louisville, CO

This opportunity is a hybrid role at JumpCloud, requiring that you are able to work both on site and remotely in the location specified in the Job Description.

JumpCloud is seeking an experienced, proactive, and versatile Office Administrator to join our team in the Denver / Boulder, Colorado area. This hybrid role provides essential executive-level support to key functional leadersspecifically the Chief People Officer, VP of Finance, and General Counselwhile also managing the daily operations, logistics, and vendor relations for our office location in Louisville, CO.

The ideal candidate thrives on organization and can seamlessly transition between high-level scheduling and hands-on office management. This role requires an in-office presence three days per week (3x / week) to ensure effective office management and in-person support.

This person will serve as a professional and courteous first point of contact, screening and directing communications as appropriate. They will have excellent time management and prioritization skills, as well as the ability to anticipate needs and operate with the appropriate levels of discretion.

Primary Responsibilities :

Executive Calendar Management : Manage complex, dynamic calendars for the Chief People Officer, VP of Finance, and General Counsel, strategically prioritizing meetings, proactively resolving scheduling conflicts across multiple global time zones, and ensuring leaders' time is optimized.

Meeting Logistics : Schedule and organize sensitive and high-stakes meetings, including Board meetings, leadership planning sessions, and all-hands gatherings. This includes coordinating cross-functional attendance, reserving conference rooms, and managing A / V and technology setup.

Travel & Expenses : Manage end-to-end domestic and international travel logistics (flights, accommodations, ground transportation, etc) and process detailed expense reports and invoices in a timely manner.

Communication : Prepare, proofread, and format confidential presentations, reports, and correspondence on behalf of the supported executives.

Confidentiality : Handle highly sensitive information related to People / HR, Finance, and Legal with the utmost discretion and professionalism.

Prioritization : Proactively review, prioritize, and manage scheduling conflicts, ensuring critical meetings and objectives are consistently met.

Office Operations : Oversee the daily functioning of the Louisville, CO office, ensuring a clean, safe, and productive work environment for all employees.

Vendor Management : Serve as the primary point of contact for all office vendors (e.g., catering, janitorial, maintenance, security, supplies). Manage contracts, service schedules, and coordinate maintenance / repair activities.

Security & Access : Manage office access control systems and key distribution for employees and external visitors / contractors adhering to JumpClouds strict security & access protocol.

Office Aesthetics & Organization : Manage all office supplies, kitchen stock, and equipment inventory. Ensure common areas, conference rooms, and workspaces are consistently organized, presentable, and functional.

In-Office Events & Logistics : Plan and execute internal employee events, team gatherings, and office morale activities, handling all logistical details from initial concept to budget tracking and execution.

Collaborate with the People team to manage new hire physical setup (desk assignment, equipment placement, welcome materials).

Required Qualifications :

Based in the Denver / Boulder area and able to be in our Louisville, CO office 3x per week.

3+ years of experience in an Administrative Assistant, Executive Assistant, Office Manager, or similar support role, preferably within a fast-growing, international technology company.

Expertise with Google Workspace (G-Suite), particularly Google Calendar for complex, multi-time zone scheduling as well as travel booking (Egencia etc), expense reporting software (Expensify etc) and video conferencing platforms (Google Meet, Zoom etc).

Exceptional organizational and time management skills with an acute attention to detail and a high degree of accuracy.

Excellent written and verbal communication skills in English, with the ability to interact professionally with all levels of global staff and external partners / customers, including Executives and Board Members.

JumpCloud is a global company with team members in 15+ countries. This role may require flexible working hours when necessary for meetings or events.

Physical Requirements : Ability to handle light physical tasks related to facilities and event setup (e.g., carrying supplies, arranging furniture) up to 50lbs.

In accordance with the Colorado Equal Pay for Equal Work Act, the approximate annual compensation range for this role, depending on individual candidate level and experience, is $60,000 - $70,000, including base salary and any related bonuses or commissions.

In the US, JumpCloud provides a comprehensive benefits package, with several medical plans to choose from including a high deductible HSA plan with employer contribution, two dental plans, vision insurance, flexible spending account (FSA), employee assistance program (EAP), short- and long-term disability, life insurance and a 401k savings plan with match. We have a flexible paid time off policy.

This role is hybrid in United States of America. You must be located in and authorized to work in the United States of America to be considered for this role. This hybrid role is based in the Denver / Boulder metro area. You will be required to work onsite in our Louisville, Colorado office. During the first month of your onboarding, you'll be in the office 5 days a week. After onboarding is complete, you'll have the opportunity to work remotely 1-2 days per week (subject to performance).

JumpCloud has teams in 15+ countries around the world and conducts our internal business in English. The interview and any additional screening process will take place primarily in English. To be considered for a role at JumpCloud, you will be required to speak and write in English fluently. Any additional language requirements will be included in the details of the job description.

If you thrive working in a fast, SaaS-based environment and you are passionate about solving challenging technical problems, we look forward to hearing from you! JumpCloud is an incredible place to share and grow your expertise! You'll work with amazing talent across each department who are passionate about our mission. We're out of the box thinkers, so your unique ideas and approaches for conceiving a product and / or feature will be welcome. You'll have a voice in the organization as you work with a seasoned executive team, a supportive board and in a proven market that our customers are excited about.

One of JumpCloud's three core values is to "Build Connections." To us that means creating "human connection with each other regardless of our backgrounds, orientations, geographies, religions, languages, gender, race, etc. We care deeply about the people that we work with and want to see everyone succeed." - Rajat Bhargava, CEO.

Please submit your rsum and brief explanation about yourself and why you would be a good fit for JumpCloud. Please note JumpCloud is not accepting third party resumes at this time.

JumpCloud is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Scam Notice : Please be aware that there are individuals and organizations that may attempt to scam job seekers by offering fraudulent employment opportunities in the name of JumpCloud. These scams may involve fake job postings, unsolicited emails, or messages claiming to be from our recruiters or hiring managers. Please note that JumpCloud will never ask for any personal account information, such as credit card details or bank account numbers, during the recruitment process. Additionally, JumpCloud will never send you a check for any equipment prior to employment. All communication related to interviews and offers from our recruiters and hiring managers will come from official company email addresses (@jumpcloud.com) and will never ask for any payment, fee to be paid or purchases to be made by the job seeker. If you are contacted by anyone claiming to represent JumpCloud and you are unsure of their authenticity, please do not provide any personal / financial information and contact us immediately at recruiting@jumpcloud.com with the subject line "Scam Notice"

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.