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Personal Assistant to Principal
Personal Assistant to PrincipalCareer Group • New York, NY, US
Personal Assistant to Principal

Personal Assistant to Principal

Career Group • New York, NY, US
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Personal Assistant to Principal

$125-135k base salary DOE, working onsite Monday- Friday in New York City

Typical hours : 10am-7pm

Overview

We are seeking a highly organized, proactive, and resourceful Personal Assistant to support a busy household and Principal in managing events, property operations, and day-to-day scheduling / coordination. This role requires excellent communication skills, strong attention to detail, and the ability to juggle multiple priorities while maintaining discretion and professionalism.

Key Responsibilities

Event Planning Support

  • Coordinate with vendors, venues, and other stakeholders.
  • Manage RSVPs, guest lists, invitations, and travel / accommodation logistics.
  • Oversee timelines, appointments, tastings, and related events.
  • Track budgets, payments, and contracts to ensure all deadlines are met.

Property Management

  • Serve as primary point of contact for property maintenance, repairs, and service providers. Working in tandem with House Managers for two properties
  • Schedule and oversee contractors, cleaners, landscapers, and other vendors.
  • Perform routine inspections and ensure the property remains clean, functional, and well-maintained.
  • Manage household inventories, supplies, deliveries, and organizational systems.
  • Handle coordination for any renovation or improvement projects.

    • Day-to-Day Scheduling & Task Coordination

  • Manage complex calendars, appointments, and reminders.
  • Coordinate travel arrangements, reservations, and itineraries (domestic and international).
  • Run errands, handle shopping needs, pick-ups / drop-offs, and general personal tasks.
  • Assist with personal and professional correspondence, email organization, and follow-ups.
  • Anticipate needs, provide proactive solutions, and help simplify daily routines.

    • Philanthropy Support

  • Assist with planning and coordinating charitable events, fundraisers, and community initiatives.
  • Manage donation tracking, timelines, volunteer coordination, and follow-ups.
  • Communicate with foundations, charity organizations, event hosts, and stakeholders on behalf of principals.
  • Support outreach efforts, correspondence, social impact reports, and project documentation

    • Qualifications

  • Previous experience as a Personal Assistant, Executive Assistant, estate / property management
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Tech-savvy with proficiency in scheduling tools, spreadsheets, and communication apps.
  • Professional demeanor, positive attitude, and ability to work independently.
  • Valid driver’s license; ability to travel locally as needed.

    • Work Style & Expectations

  • Highly reliable and detail oriented.
  • Flexible, adaptable, and comfortable handling shifting priorities.
  • Comfortable liaising with vendors, service providers, and guests on behalf of the principals.
  • Occasional evenings or weekends may be required during peak wedding planning periods or property emergencies.

    • You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com / home / candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

    Company Description

    Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

    Company Description

    Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

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