AP Specialist

Job Description

Job Description

We are looking for a detail-oriented and experienced Accounts Payable Specialist to join our team in Amherst, New York. In this long-term contract position, you will play a vital role in maintaining the accuracy and efficiency of the organization’s financial operations. This opportunity offers the chance to contribute to a dynamic and growing environment while ensuring compliance and precision in all accounts payable processes.

Responsibilities :

• Maintain accurate and organized records of all vendor payments to ensure financial transparency.
• Process invoices promptly and verify their accuracy before payment.
• Monitor company credit card transactions, reconcile expenditures, and ensure timely payments of credit accounts.
• Conduct monthly, quarterly, and annual account reconciliations to confirm payment accuracy and identify discrepancies.
• Collaborate with various departments to support accounting audits and resolve any financial discrepancies.
• Research and approve new vendors, establish accounts, and maintain updated vendor profiles.
• Manage high volumes of payables efficiently while ensuring compliance with company policies.
• Identify and correct errors in invoicing or ledger entries, escalating complex issues to management when necessary.
• Assist with month-end accounting procedures and ensure all financial records are up-to-date.
• Utilize accounting software systems to streamline processes and enhance operational efficiency.
• Minimum of 2-3 years of experience in accounts payable or related accounting functions.
• Strong proficiency in Microsoft Office Suite, with advanced skills in Excel.
• Familiarity with accounting software such as Sage Timberline or similar systems is a plus.
• Knowledge of ERP systems and automated clearing house (ACH) processes.
• Exceptional organizational skills and attention to detail.
• Ability to analyze and resolve discrepancies in financial records.
• Preferred qualifications include an Associate’s Degree or Accounting certificate.
• Understanding of accrual accounting and auditing principles.