Office Administrator - Property Management

Job Description

Job Description

Temporary Office Administrator - Property Management

Location : The Riverside Church in the City of New York (New York, NY)

Reports to : Director of Property Management & Property Manager

Department : Operations

Schedule : Temporary Full-Time, 3 months with possibility to extend employment; 9 : 00am to 5 : 00pm (occasional evenings / weekends for meetings or events)

Pay Range : $58,000 to $62,000

Start Date : November 2025

Position Summary :

The Administrative Assistant supports the Director of Property Management and Facilities leadership team by coordinating daily departmental operations, managing communications, and maintaining documentation across projects, vendors, and compliance programs. This role serves as the administrative hub of the department, facilitating information flow between internal staff, contractors, consultants, and external agencies. The ideal candidate will possess strong organizational, communication, and project coordination skills, with the ability to manage multiple priorities in a dynamic, fast-paced environment.

Essential Job Responsibilities :

Administrative & Departmental Support

• Provide direct administrative assistance to the Director of Property Management, Property Manager and Director of Security.
• Draft, edit, and distribute correspondence, memos, reports, proposals, and meeting materials.
• Prepare invoice payment approvals in coordination with Finance through Fidesic.
• Maintain electronic filing systems for contracts, insurance certificates, compliance documentation, and project records.
• Manage calendars, coordinate meetings, and prepare supporting materials

Operations & Work Order Coordination

Vendor & Compliance Administration

Departmental Organization & Communication

Qualifications and Experience Requirements :

Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

Our organization offers a wide range of comprehensive benefits, including generous time off and a strong emphasis on achieving a great work-life balance.

TRC is an Equal Opportunity Employer. No employee or applicant for employment shall be discriminated against in any term or condition of employment because of race, color, religion, national origin, sex, age, sexual orientation, or any other characteristic protected by law. We are constantly striving to make our organization anti-racist. Diversity, equity, and inclusion are core values. As an employee, you become part of that mission.

No relocation or sponsorship provided.