Administrative Assistant (Herndon)

Job Title : Administrative Assistant

Industry : Manufacturing / Corporate Office Environment

Location : Herndon, VA

Assignment Type : Contract-to-Hire

Pay : $23$25 / hour (contract)

Conversion Salary : $45,000$55,000 (Depending on Experience)

Work Schedule : MondayFriday, 8 : 30 AM5 : 00 PM | 40 hours / week | Onsite 5x a week

Benefits : This position is eligible for medical, dental, vision, and 401(k).

About Our Client :

Addison Group is partnering with our client to hire an Administrative Assistant for their corporate office. This role is suited for someone who thrives in a polished, professional environment and enjoys supporting a wide range of administrative needs. The position sits at the corporate reception area and interacts with employees, leadership, and external stakeholders daily.

Job Description :

The Administrative Assistant will manage front-office operations, support internal departments, and assist with various administrative tasks that help keep the organization running smoothly. This role requires strong communication skills, the ability to prioritize tasks in a fast-paced environment, and a high level of professionalism.

Key Responsibilities :

• Serve as the first point of contact for guests, employees, and callers; provide courteous and prompt support.
• Handle incoming calls and emails, direct communications appropriately, and maintain a professional front-office environment.
• Coordinate conference room scheduling, meeting invites, and preparation of materials.
• Maintain organized filing systemsboth digital and physicalto ensure easy access and accuracy of records.
• Enter, update, and manage information in spreadsheets and databases while maintaining confidentiality.
• Assist in creating reports, presentations, and project documents; format and prepare polished deliverables.
• Monitor and replenish office and kitchen supplies, process invoices, and support office logistics.
• Support small projects such as mailings, internal initiatives, and office events; track progress and communicate updates.
• Contribute to employee engagement activities and help promote a positive workplace culture.
• Provide exceptional customer service to both internal and external stakeholders.
• Maintain discretion and safeguard sensitive information across all administrative tasks.
• Assist with budget tracking, expenses, and periodic financial reporting.
• Partner with the Executive Assistant to streamline procedures, enhance workflows, and identify improvements.
• Conduct light research and provide summaries or brief reports as needed by leadership.
• Troubleshoot basic office equipment issues and coordinate with IT or vendors when needed.
• Support marketing and event-related activities when requested.
• Ensure the office environment remains organized, clean, and fully operational.
• Perform additional duties as assigned to support overall business operations.

Qualifications :

Additional Details :

Perks :

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.