Assistant Facilities Manager

Job Description

Job Brief

We are looking for an Assistant Facilities Manager to help us maintain a secure and well-functioning, multi-site work environment.

Part of your tasks will be to relocations, repairs, renovations, and facilities maintenance for multiple sites on a regular basis. You will also coordinate with external vendors and contractors and conduct cost analyses when purchasing or planning service requests.

To be successful in this role, you should be well-organized and able to prioritize multiple issues and various locations. You should also have a good knowledge of basic facility operating equipment. You will need strong communication skills and be prepared to layout out processes and procedure for successful completion of each task. This role will require travel to different locations.

Your role will help equip our employees with a safe, well-functioning environment to accomplish their work successfully.

Responsibilities

• Arrange for regular maintenance of equipment and internal systems ( heating system, alarms, security cameras, overhead doors, etc.)
• Check rooms and furniture to identify needs for repairs or renovations or replacement
• Provide assistance to site managers for facilities operations
• Monitor activities that happen across the network, such as proper waste disposal and recycling, landscaping, concrete or asphalt repair, gates and fencing repair, building damage or dock repair, etc.
• Keep track of regular and ad-hoc facility expenses. Follow procedures for quotes, CER’s, establish new vendors, obtain appropriate approvals
• Conduct market research and compare costs and benefits when evaluating new vendors
• Maintain an updated record of W-9’s, COI’s and invoices from external partners ( suppliers, insurance agents, security guards)
• Research new services and appliances to facilitate operations
• Ensure compliance with safety and security regulations

Requirements

• Strong knowledge of facilities management operations
• Familiarity with office equipment and security systems
• Hands on experience with facilities management software is a plus
• Understanding of site safety and security regulations
• Understanding of site mechanical responsibilities, plumbing, electrical, HVAC, fire suppression, life safety
• Well-organized
• Sound judgement and the ability to think quickly during emergencies
• A minimum of 3 years of experience in Facilities Management required
• A facility manager certification will be a plus
• Strong computer skills are required. Familiar with all Microsoft software required, and MS project preferred.
• Travel: 40%

BLUEPRINT/ ORGANIZATIONAL COMPETENCIES

All those joining PrimeSource Brands are expected to strive to live our Blueprint to fulfill our organizational “why” – to build our tomorrow, today. The key competencies of the Blueprint are:

Care -- Leads with care; genuinely invested in the success and well-being of co-workers, customers, and the business.

Winning Together -- Builds collaborative and positive relationships with team members and customers to win in the marketplace.

Working Hard -- Reliably and consistently committed to the work at hand, showing up on time, meeting promised deadlines, and putting in the necessary time, energy, and effort to successfully get the job done.

Working Smart -- Uses time and resources wisely, always seeking a better way to complete tasks and reduce unnecessary activities.

Working Fast -- Anticipates and quickly adapts to change; moves quickly, fails fast, and efficiently pushes forward to deliver results.

PrimeSource Building Products, Inc. is an Equal Opportunity Employer. PrimeSource Building Products, Inc. is fully committed to equal employment opportunity (EEO) and maintaining a workplace free of discrimination and harassment based on race, gender, religion, age, color, national origin, disability, sexual orientation, genetic information and other non-merit factors. All persons shall be afforded equal employment opportunity at PrimeSource Building Products, Inc.

PrimeSource Building Products, Inc. prohibits discrimination in all aspects of its personnel policies, program practices and operations and relationships with employees and applicants, including but not limited to recruitment, hiring and merit promotion. PrimeSource Building Products, Inc. promotes programs of affirmative recruitment and employment at all levels of PrimeSource Building Products, Inc.. PrimeSource Building Products, Inc. subscribes to, and will implement to the full extent, all applicable laws that promote equality of opportunity.

PrimeSource Building Products, Inc. welcomes and encourages applications from persons with disabilities, and will reasonably accommodate the needs of those persons. PrimeSource Building Products, Inc. is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973, to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within PrimeSource Building Products, Inc.