Grants Manager

Job Description

Job Description

Position Title : Grants Manager

Reports to : VP of Institutional Giving

Works Closely With : Senior Director of Grants, Finance Team, Programs Team

Position Summary

The Grants Manager is responsible for the day-to-day administration, management, and meticulous tracking of the Food Bank's diverse portfolio of public and private grants. This pivotal role supports the full grant lifecycle -from prospecting and proposal submission through compliance, reporting, and funder relationship management-working collaboratively with the Senior Director of Grants, VP of Institutional Giving, the Finance and Programs Teams. The ideal candidate is detail-oriented, experienced in grant administration, and thrives in a dynamic, deadline-driven nonprofit environment.

Key Responsibilities

• Manage Compliance & Deadlines : Coordinate the daily management of all grant activity, including tracking periods of performance, reporting obligations, and ensuring timely, high-quality submissions;
• Application Preparation : Prepare, submit, and track grant applications and required documentation under the direction of the VP of Institutional Giving;
• Financial Administration : Work hand-in-hand with the Finance Team to ensure timely, accurate budget tracking, expenditure monitoring, drawdowns, and strict compliance with grant terms;
• Data & Reporting : Collaborate with the Programs Team to gather outcome data, success stories, and essential materials for effective funder reporting;
• Documentation & Systems : Maintain up-to-date grant records and supporting documentation within the organization's grants management system;
• Funder Stewardship : Steward relationships with funding agencies by assisting with scheduled reports, site visits, and communications to demonstrate programmatic impact and responsible fund usage;
• Prospecting Support : Assist in researching new funding opportunities and contribute to funder outreach as directed by the VP of Institutional Givin
• Compliance Expertise : Stay informed of funding trends and compliance requirements, particularly for Federal, NY State, and local government grants.

Qualifications