Contracts Manager

Job Description

Job Description

XQ Institute is the nation's leading organization dedicated to rethinking the high school experience so that every student graduates ready to succeed in life. We work in communities nationwide, with individual schools and entire school systems, to help them dream big about what high school could be, turn their innovative ideas into action, and create more rigorous and equitable schools.

The Opportunity

The Contracts Manager will report to the Legal Operations Director. This key role will be responsible for managing the entire lifecycle of contracts, from reviewing and verifying contract requests, negotiation and drafting, preparing executive summaries, managing legal records, and monitoring to ensure compliance. The role will also optimize and update documentation and training on the contract process at XQ, and ensure smooth and efficient contracting.

This position requires strong proficiency in project management, process improvement, technical legal platform aptitude, a detail-oriented professional, a flexible and solutions-oriented mindset, and experience supporting legal and / or non profit organizations.

Requirements

Key Responsibilities

Contract Administration

• Oversee end to end contract administration : ensuring matters are entered accurately into Ironclad. Shepherd new contract requests and renewals, which includes verifying contract inputs, compiling relevant programmatic exhibits, working closely with vendors to verify accuracy of contract documents, and processing signature collection.
• Review, redline, and draft various third-party commercial agreements (e.g., consulting agreements, SOWs, venue / hotel, event, SAAS, NDAs).
• Monitor, review, and proactively support XQ team members with upcoming contract renewals and contract terminations.
• Manage contract archival and executed document storage, ensuring quick retrieval of documents for XQ’s Legal and Finance teams, and for other XQ team members.
• Serve as the primary point of contact on questions related to contract process status and Ironclad.
• Identify, recommend and implement, with the Legal Operations Director, improvements to contract processes and legal system workflows.

Legal Processes

Records Management

Platform Management

Qualifications

Benefits

Compensation

This is a full-time, exempt role with a competitive salary, commensurate with experience. XQ Institute offers a generous benefits package, including health coverage, retirement plans, and paid time off.

Compensation range : $140 - 155K

Location

XQ is based in Oakland, CA with offices in Washington DC, LA, and New York. This role will be based in Oakland, CA onsite 5 days per week.