Sr. Accounts Payable Specialist

Sr. Accounts Payable (AP) Specialist

The Sr. Accounts Payable (AP) Specialist facilitates outstanding accounting experiences, responsible for day-to-day invoice processing, exception resolution, vendor issue management, and cross-functional coordination ensuring accuracy and efficiency. This role oversees complex vendor relationships, resolving recurring issues, and provides internal guidance through training and mentoring, system testing, and documentation support. Ensures all Briggs Industrial Solutions standards are adhered to and executed consistently with company direction.

Principal Responsibilities and Duties :

• Manage complex or high-volume vendor accounts and oversees recurring exception workflows to ensure accuracy, compliance, and timely resolution.
• Lead root cause analysis and support long-term resolution planning.
• Collaborate with Business Solutions team and AP automation system on testing and troubleshooting.
• Train and mentor AP Coordinators or / and newer team members.
• Create and maintain standardized operating procedures or process documentation for AP department.
• Serve as the Accounts Payable representative on internal working groups and project teams as needed.
• Investigate and resolve purchase order (PO) mismatches, pricing variances, duplicate invoices and routing issues.
• Support payment troubleshooting including credit holds, duplicate payments, misapplied funds, etc.
• Guide branches and relevant personnel on how to correct PO issues.
• Proactively communicate with vendors regarding missing invoices, payment status, and / or credit memos.
• Reconcile complex vendor statements and identify recurring gaps or mismatches.
• Coordinate with branch personnel and relevant departments to resolve escalations.
• Identify trends in invoice exceptions or payment delays and contribute to root cause resolution.
• Contribute to process improvements to increase efficiency with invoice / payment automations.
• Support new initiatives and automation efforts by testing changes and providing feedback.
• Serve as a subject matter resource for AP automation system & Dynamics AX workflows.
• Cross train with peers and provide backup coverage across payment functions.
• Assist with internal reporting, documentation updates, or team knowledge shares.
• Perform other duties as needed to support the success of the Accounts Payable department.

Minimum Qualifications :

Basic Knowledge & Competencies :

Previous Experience / Education :