Hospitality Coordinator

divh2Administrative Operations Support / h2pProvide administrative operations support to the Hospitality department including, but not limited to : customer service, coordinating departmental tasks, assist in the planning and execution of company events, providing reports and spreadsheets and assisting with commuter transportation programs. / ppEssential Duties / Responsibilities : / pulliProvide general administrative and day-to-day operations to the Hospitality department. / liliHandle administrative needs of the Hospitality team as requested. / liliAssist with the planning and organizing of company events. / liliCoordinating with catering staff to ensure that all details of catering event are handled. / liliProduces and edits moderately complex to complex correspondence, documents and reports using Word, PowerPoint, Excel. / liliPrepares mailings and distributions. / liliParticipates in the safety emergency evacuation team program. / liliComplies with all company health safety policies and procedures. / liliMaintain the Hospitality Intranet pages and update guideline and work instruction procedures. / liliAssist with planning and executing of transportation for corporate events. / liliSupports with transportation compliance of reporting, data and service levels. / liliAids in the maintaining of the electric vehicle charging program. / liliSupports the campus commuter shuttle program. / liliOversee the breakroom operation which includes a snack program. / liliEnsuring that all hospitality activities are completed within a timely manner and meet expectations. / liliOther duties as assigned / li / ulpSupervisory Responsibilities : / pulliNo supervisory responsibilities / li / ulpEducation / Experience / Knowledge Skills : / pulliHigh school diploma or general education degree (GED) and 4 years of related experience; or, / liliAS / AA degree in a related discipline and 4 years of related experience; or, / liliBS / BA degree in a related discipline; or, / liliEquivalent combination of education and experience. / li / ululliStrong computer skills including well-developed knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Internet research capabilities. / liliAbility to multi-task, organize and prioritize time-sensitive tasks and display effective, independent project management skills. / liliAbility to use sound judgment and initiative in resolving problems and making recommendations. / li / ululliEnthusiastic about providing the best possible customer service with a high level of organizational skills. / liliMust exude very helpful and energetic qualities with a positive attitude. / liliMust be detail-oriented. / liliDemonstrates tact, diplomacy, respect, and confidentiality; is approachable and interacts professionally; builds business relationships based on mutual respect. / liliMust be proactive and have the ability to work both independently and in a team atmosphere with minimal supervision. / liliResponds well to shifting priorities by maintaining flexibility and professionalism. / liliRoutinely anticipates and takes initiative to problem-solve and recommends and implements process / project improvements. / liliUnderstanding of departmental procedures and processes with the ability to act as an information source on departmental operations and policies. / liliUp-to-date knowledge of relevant desktop systems and software and ability to apply them to improve department effectiveness and execute daily and ongoing projects. / li / ulpWork Environment / Physical Demands : / ppOur office is a modern, open-plan space that foster collaborations and creativity. Teams work closely together, sharing ideas and solutions in a supportive atmosphere. We provide all necessary equipment, including dual monitors and ergonomic chairs, to ensure a comfortable workspace. Travel is not required. / ppCompensation : The base pay range for this position is $66,500 - $94,500 annually. The base pay range may take into account the candidates geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidates geographic region, job-related knowledge, skills, experience and internal equity, among other factors. In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan. Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year. / ppDisclaimer : The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. / ppWe are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. / p / div