Police Finance Assistant

Position Details

Position Information

Posting Number

2025460

Position Title

Police Finance Assistant

Position #

5219

FLSA

Non-Exempt

Classification Type

Administrative / Clerical

Department

Police Services

Job Type

Full Time

Work Schedule

Monday-Friday; 8am-5pm

Hiring Pay Rate

$21.00-$24.00 / hour (depending on qualifications)

Posting Opening Date

11 / 06 / 2025

Posting Closing Date

Job Summary

Under general supervision, performs a wide variety of complex, responsible, and confidential administrative, accounting, and budget-related responsibilities in direct support of the Bryan Police Department.

Essential Job Functions

• Responsible for processing fiscal / financial transactions for the department, including invoices, purchase orders, petty cash reimbursement, and budget reconciliation.
• Processes alarm permits and fees and maintains the alarm database.
• Handles billing for false alarms and police escort fees.
• Processes grant applications, maintains grant files, and compiles and maintains data to be used in accordance with grant requirements.
• Acts as procurement card coordinator for the department.
• Assists in departmental budget preparation.
• Provides general clerical and administrative responsibilities such as answering phones, creating / editing / reviewing a variety of documents (letters, forms, reports, spreadsheets, etc.), scanning, copying, faxing, and performing other data entry or special projects as needed / assigned.
• Maintains documents, files, and records to ensure documentation availability and compliance with established policies and regulatory guidelines. Ensures compliance with records retention guidelines and responds to Open Records Requests as needed.
• Acts as a backup to the Executive Assistant as needed.
• Assumes personal responsibility for professional development and ongoing education to maintain proficiency. Communicates self-development and learning needs to supervisor.
• Performs related duties as required.
• Responds regularly and promptly to work.

Minimum Qualifications

Preferred :

Equivalent combinations of education, experience, certification, and training may be considered.

Knowledge, Skills & Abilities

Knowledge of :

Ability to :

Skills :

Licenses, Certifications & Special Requirements

Physical Demands

Physical demands include but are not limited to : sitting, talking, hearing, seeing, standing, walking, driving, bending, reaching, twisting, pushing, pulling, using hands and fingers to operate office equipment and machines, and occasionally lifting and / or moving objects up to and including 25 pounds.

Working Conditions

Work is performed primarily in an office setting or a well-lighted and temperature-controlled working environment.

Equipment

Work shall be performed with tools, appliances, and equipment approved by those agencies and bodies that have control, authority, or approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations.

Equipment may include but is not limited to : multi-line telephone, computer, printer, fax, copier, scanner, calculator, and vehicle..

Additional Notes / Instructions for Applicants

This job description is not intended to be construed as an exhaustive list of responsibilities, duties, and skills required. City management has exclusive rights to alter this job description at any time without notice.

Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an 'at-will' relationship.

Quicklink for Posting