Administrative Assistant

Description We are looking for an experienced Administrative Assistant to support the Chief of Police and Commanders in Marina, California. This long-term contract position offers an opportunity to contribute to essential administrative functions within a detail-oriented office environment. Ideal candidates will possess excellent organizational skills and a proactive mindset to effectively manage tasks and responsibilities.

Responsibilities :

• Provide comprehensive administrative support to the Chief of Police and two Commanders.
• Manage invoices efficiently, ensuring accuracy and timely processing.
• Perform data entry and maintain accurate records for various office tasks.
• Organize and file documents systematically to facilitate easy retrieval.
• Take detailed notes during meetings and prepare summaries or reports.
• Handle inbound calls with professionalism, addressing inquiries and redirecting as necessary.
• Utilize Microsoft Office tools to create and edit documents, spreadsheets, and presentations.
• Learn and use New World Systems software for invoice management and other administrative tasks.
• Collaborate with the team to ensure smooth day-to-day operations.
• Demonstrate initiative by identifying and addressing areas for process improvement. Requirements - Minimum of 5 years of administrative experience in a setting that requires attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Familiarity with invoice management software; experience with New World Systems is preferred.
• Strong organizational skills and attention to detail.
• Ability to work independently while effectively managing multiple tasks.
• Excellent verbal and written communication skills.
• Demonstrated initiative and problem-solving abilities.
• High school diploma required; additional education or certifications are a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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