Administrative Assistant I - IV, DOE

Administrative Assistant I - IV

Build a career with purpose. Join our Cause to create a person-focused and economically sustainable health care system.

Who We Are Looking For :

Every day, Cambia's dedicated team of Administrative Assistants are living our mission to make health care easier and lives better. As a member of the Payment Integrity and Claims Operations team, our Administrative Assistants provide centralized operational support for 4 Associate Directors, 2 Directors, and multiple managers and supervisors, handling meeting coordination, document preparation, communication management, and expense tracking. This critical role enables senior leadership to focus on strategic initiatives while ensuring standardized administrative processes and operational continuity across the department - all in service of creating a person-focused health care experience.

Do you excel at managing multiple priorities while supporting diverse leadership needs in a fast-paced environment? Are you passionate about creating operational efficiency and enabling others to focus on strategic work through exceptional administrative support? Then this role may be the perfect fit.

What You Bring to Cambia :

Qualifications :

Administrative Assistant I :

2 plus years increasingly responsible administrative assistant / secretarial experience

Administrative Assistant II :

2 - 3 plus years increasingly responsible administrative assistant / secretarial experience

Administrative Assistant III :

4 plus years increasingly responsible administrative assistant / secretarial experience

Administrative Assistant IV :

5 plus years increasingly responsible administrative assistant / secretarial experience and executive level support experience

Skills and Attributes :

Familiarity with medical terminology, healthcare claims processes, and clinical workflows is a plus

Advanced proficiency in Microsoft Office software, SharePoint administration, and collaboration tools

Experience with AI tools and technologies to enhance productivity and decision-making in professional settings

Demonstrated ability to provide administrative support to multiple senior executives simultaneously, including complex calendar coordination across departments and time zones

Excellent written and oral communication skills with strong organizational abilities and initiative

Experience with license management, regulatory compliance tracking, and vendor relationship management

Event planning, coordination, and newsletter / communication management experience

What You Will Do at Cambia :

Provide complex administrative and confidential support including document preparation, proofreading, correspondence management, and screening communications for multiple senior leaders

Schedule and coordinate calendars, appointments, meetings, and travel arrangements across 4 Associate Directors, 2 Directors, and multiple managers

Record, distribute meeting minutes, and manage follow-up actions to ensure accountability and continuity

Maintain expense records, compile reports, and assist with budget preparation and tracking

Compose, initiate, and manage correspondence, memoranda, and reports on behalf of leadership

Lead special projects including conferences, presentations, and data compilation requiring research and coordination

Provide backup support to other administrative staff to ensure seamless departmental operations

Work Environment

Duties are performed primarily in an office environment with an expectation of being in the office a minimum of 3 days a week

The expected hiring range for the Administrative To