Administration Assistant II (Contract)

Job Title: Administration Assistant II

Location: Alameda, CA (Onsite Monday – Thursday, potential Work from Home on Fridays as needed)

Rate: $22.50 – $35/hr

Duration: 6 Months (with possible extension or temp-to-perm based on performance)

Contract Type: W2 (must be authorized to work in the U.S.; no sponsorship or C2C available)

Job Description

We are seeking an Administration Assistant II to support senior leadership teams—specifically, the Head of Technology, Head of Marketing, and Head of Strategic Operations. In this role, you will manage multiple calendars, coordinate events, organize meetings, track travel expenses, and order necessary supplies. You must be a self-starter who can work effectively under limited supervision, adapt to changing priorities, and efficiently accomplish a wide range of administrative tasks within a 40-hour workweek.

Key Responsibilities

• Calendar Management: Coordinate and maintain busy calendars for department heads, scheduling meetings, appointments, and conference calls.
• Meeting Coordination: Arrange meeting logistics, including ordering refreshments, booking conference rooms, and setting up video conferencing.
• Event Management: Plan and execute department events, ensuring all details (venue, materials, catering) are handled smoothly.
• Travel & Expense Tracking: Process travel-related purchases and expense reports using Concur, verifying accuracy and compliance with company policies.
• Office Supply Management: Keep track of office supply inventory and place orders as needed.
• Multi-department Collaboration: Work closely with various teams and department heads, adapting to shifting priorities and ensuring effective communication.

Qualifications

• Education: High School Diploma or GED (candidate must provide proof).
• Experience: 0–3 years in a similar administrative or office support role. Demonstrated ability to make independent decisions.
• Technical Skills: Proficiency in MS Office Suite; familiarity with Concur or similar expense tracking tools is preferred.
• Soft Skills: Strong organizational, communication, and multitasking skills. Ability to work independently and handle multiple tasks simultaneously in a fast-paced environment.