Administrative Assistant

Administrative Assistant

Position Description : As an Administrative Assistant in the Department of Medicine you will perform administrative duties requiring skill and knowledge of organizational policies and procedures, under general supervision. Provide support to the faculty of the Division of Geriatric and Palliative Medicine.

Primary Functions :

• Using Outlook Calendar, coordinate and maintain calendar of events, appointments, meetings and travel itineraries.
• Communicate physician absence to appropriate individuals.
• Answer and relay telephone calls.
• Resolve and provide answers to routine inquiries and take appropriate messages.
• Use discretion in information provided.
• Greet and direct visitors.
• Maintain records and filing.
• Compose general correspondence, reports, memoranda and other documents using advanced functions of computer applications and software packages, including Outlook, Word, Excel, Power Point, Workday, Epic and other applications as needed.
• Proofread documents and ensure they are professional in appearance and grammar.
• Provide software support including revising existing documents for proper format and grammar.
• Order, maintain and track levels of supplies.
• Monitor expenditures and evaluate requests for appropriateness.
• Maintain office equipment.
• Process basic payment requests, requisitions, and invoices.
• Collect and distribute incoming faxes for the Division.
• Collect and distribute incoming mail and process outgoing mail for assigned physicians.
• Review the attending and on-call schedules in Spok and Qgenda.
• Assist with the onboarding and departure process in the Division.
• Assist in the credentialing and re-credentialing processes for the faculty and advance practice providers in the Division.
• Assist in Palliative Care studies and CME activities.
• Provide back-up support for other administrative staff when needed.
• Assist in special projects as needed and perform other duties as assigned.

Knowledge - Skills - Abilities :

Position Requirements :

Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement...

EEO / AA Minorities / Females / Vets / Disability The Medical College of Wisconsin is an affirmative action / equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability or sexual orientation.

Application Instructions : Apply Online Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.