Administrative Assistant

Morgan Stanley (MS) is a global financial services firm that conducts its business through three principal business segmentsInstitutional Securities Wealth Management and Asset Management. Wealth Management provides comprehensive financial advice and services to its clients including brokerage investment advisory financial and wealth planning credit & lending deposits & cash management annuities insurance retirement and trust services.

We are seeking a high potential candidate to join our National Sales Team in the Private Banking Administrative Assistant will be responsible for performing an array of administrative functions requiring confidentiality excellent organizational skills initiative and sound decision candidate will provide high-level administrative support by periodically providing research preparing reports as needed handling information requests and performing clerical functions such as preparing correspondence receiving visitors managing expenses arranging conference calls travel arrangements and scheduling meetings.

Additionally the ability to interact with staff at all levels remaining flexible being proactive resourceful and efficient with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures processes and techniques to the completion of assignments and in line with the departments activities and goals.

Job Description / Position Responsibilities

Handle business travel and expense reimbursement process with responsibility for booking travel arrangements and submitting expense reimbursements.

Strong understanding of all office technology and advanced knowledge of Microsoft Office products particularly Word Excel PowerPoint and Outlook.

Maintain calendar including but not limited to scheduling / rescheduling meetings by partnering and coordinating with internal and external constituents; reserving meeting rooms securing call-in numbers; arranging special meeting facilities; sending meeting confirmation emails; preparing and distributing meeting materials.

Provide excellent telephone coverage; handle urgent calls with professionalism and good judgment.

Manage all administrative activities including but not limited to preparation of copies; supply management; sending / receiving faxes; and maintaining orderly communications for the direct manager (s).

Navigate firm effectively and efficiently by interfacing with various departments on behalf of team to collect information respond to requests and coordinate meetings.

Assist with creation and maintenance of reports on an as-needed basis.

Experience :

Minimum of 5 years of experience in an administrative role within Financial Services preferred

Software proficiency with Microsoft Office (e.g. Word Excel PowerPoint Outlook)

Knowledge of general office procedures (e.g. filing correspondence scheduling expenses calendar)

Excellent telephone etiquette

Superior oral and written communication skills

Tact and good judgment in confidential situations and proven experience interacting with senior management

Ability to adapt procedures processes and techniques to the completion of assignments

Skills / Abilities :

Ability to maintain poise presence professionalism and exhibit solid judgment

Strong written and verbal communication skills

Possess solid client-focused and collaboration skills in a team environment

Being able to multi-task in a fast-paced environment

Must be self-motivated and hard working with ability to handle changing priorities

Excellent time and project management skills

Effective interpersonal skills and Adaptable team player

WHAT YOU CAN EXPECT FROM MORGAN STANLEY :

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first doing the right thing leading with exceptional ideas committing to diversity and inclusion and giving back - arent just beliefs they guide the decisions we make every day to do whats best for our clients communities and more than 80000 employees in 1200 offices across 42 countries. At Morgan Stanley youll find an opportunity to work alongside the best and the brightest in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey offering some of the most attractive and comprehensive employee benefits and perks in the industry. Theres also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe please copy and paste into your browser.

Morgan Stanleys goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race color religion creed age sex sex stereotype gender gender identity or expression transgender sexual orientation national origin citizenship disability marital and civil partnership / union status pregnancy veteran or military service status genetic information or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M / F / Disability / Vet).

Key Skills

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Employment Type : Full-Time

Experience : years

Vacancy : 1