Payroll Administrator

About Us
We are an award-winning California-based environmental consulting firm with 550+ professionals and more than 30 years of diverse experience serving clients in transportation, energy, water, infrastructure, private development, and government sectors. Our mission is to deliver practical, science-based environmental and planning solutions that support communities, infrastructure, and natural systems.

As a people-centric organization, we value collaboration, fairness, and transparency, and are committed to fostering a workplace that supports both personal and professional growth while offering robust career opportunities. We are especially proud of our recent Great Place to Work® certification, which reflects an independent assessment of our culture and our team member experiences.

About The Role
We are seeking a Payroll Administrator to join our dynamic People & Culture team. This position plays a critical role in ensuring accurate and timely payroll processing by managing timekeeping functions, coordinating with team members and supervisors, and maintaining compliance with internal policies and labor regulations. As a key point of contact for payroll administration and time entry accuracy, the ideal candidate will be detail-oriented, proactive, and skilled in communication.

How We Collaborate
This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner with clients, and may prioritize candidates who live within 50 miles of a Rincon office. Eligible office locations for this role include Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Luis Obispo, San Diego, San Jose, Santa Barbara, and Ventura. (Please note: While this role is listed in Ventura, we encourage you to apply if you reside in or near any of the locations listed above.)

What You’ll Do

• Work with Senior Payroll Administrator to administer bi-weekly payroll processes with precision and adherence to company policies
• Act as the primary back-up for payroll processing in the absence of the Senior Payroll Administrator.
• Monitor and review timekeeping records to ensure accuracy and completeness.
• Identify and resolve missed punches, incomplete timesheets, and discrepancies.
• Maintain accurate payroll documentation and reporting for audits and compliance.
• Serve as a point of contact for payroll and timekeeping inquiries.
• Partner with HR and Finance teams to enhance payroll processes and data integrity.
• Ensure compliance with federal, state, and local labor and payroll regulations.

What You’ll Bring

• 3+ years of experience in payroll, timekeeping, or HR administration.
• Familiarity with timekeeping systems (e.g., Paylocity (our system), ADP, Paycom, Kronos, or equivalent).
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage sensitive information with discretion.
• Strong follow-up skills and ability to meet tight deadlines.
  

Nice To Have:

• Bachelor's degree in Communications, Business Administration, or related field.
• Experience with multi-state payroll.
• Experience with Paylocity.
• Working knowledge of wage laws related to timekeeping and payroll.
• Proficiency with Excel and report generation.

Investing in You
The hourly range for this full-time non-exempt position is $32.00–$36.00, plus a generous benefits program. Salary ranges are based on the market median of similar jobs, according to third-party salary benchmark surveys. Base pay is determined based on internal equity and a candidate’s job-related knowledge, skills, and experience.

We offer a comprehensive Total Rewards Package designed to support employee well-being, growth, and financial security. Our benefits are designed to offer flexibility and choice, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.

Explore more about our culture, benefits, and life at Rincon on our .

Additional Employment Information

Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.