HR Coordinator

HR Coordinator

The HR and Office Administrator plays a pivotal role in supporting the daily operations of the Human Resources department. This position serves as the primary point of contact for employees and applicants, ensuring the accuracy, timeliness, and compliance of HR processes. The role involves supporting hiring and onboarding workflows, employee lifecycle administration, payroll preparation, internal communications, and office operations. This position collaborates closely with hiring managers, recruiters, internal stakeholders, and external vendors to support a growing, partially remote workforce.

Responsibilities:

• Serve as a primary point of contact for employees and applicants, responding to HR-related inquiries with professionalism, discretion, and timeliness.
• Coordinate hiring and onboarding activities, including interview scheduling, offer administration, and credit checks, new hire paperwork, I-9 processing, and welcome communications.
• Partner with the System Administrator to coordinate equipment provisioning and asset logistics for new hires, including device requests, shipping, tracking, and return of company-issued equipment during offboarding.
• Administer and maintain personnel files and HR documentation, ensuring accuracy, confidentiality, and compliance with company policies and applicable regulations.
• Support payroll preparation activities, including sending timesheet reminders, resolving unapproved entries and PTO discrepancies, calculating overtime premiums, and reconciling data prior to payroll submission.
• Conduct exit interviews and guide departing employees through offboarding steps, coordinating with external partners as needed.
• Draft, update, and maintain job descriptions in partnership with hiring managers to ensure clarity, consistency, and compliance across roles.
• Prepare and distribute internal HR communications, including onboarding materials, birthday messages, and employee spotlight features that support employee engagement and connection.
• Maintain HR trackers and operational records, including organizational charts, PTO records, employee rosters, onboarding metrics, and other HR reporting tools.
• Manage day-to-day office operations for the corporate office, including coordinating office supplies, on-site logistics, and vendor support to ensure a functional and professional work environment.
• Coordinate recurring in-office activities and employee engagement logistics, including weekly employee lunches and company events, with attention to scheduling, budget considerations, and employee experience.
• Assist leadership with administrative tasks, reporting, and special projects.

Essential Skills:

• Minimum of 2-3 years of experience in an HR administrative, coordinator, or generalist-support role.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally with employees at all levels.
• Demonstrated ability to manage multiple priorities, deadlines, and workflows in a fast-paced environment.
• High attention to detail with a strong commitment to accuracy.
• Proficiency in human resources, administrative support, Microsoft Office, HR administration, and HR support.

Additional Skills & Qualifications:

• Bilingual in Spanish is a plus.
• Comfortable supporting both HR (70 percent) and office admin (30 percent).
• Reliable with a strong work ethic and good attendance.
• Quick learner with initiative and a 'go-getter' mindset.
• Experience in recruiting, payroll, Google Suite, employee relations, event coordination, office administration, and talent acquisition.

Job Type & Location:

This is a Contract to Hire position based out of Vista, CA. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in Vista, CA.

Application Deadline: This position is anticipated to close on Feb 23, 2026.

About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.