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Construction Landscape Office Manager
Construction Landscape Office ManagerBBSI Southern California • Camarillo, CA, US
Construction Landscape Office Manager

Construction Landscape Office Manager

BBSI Southern California • Camarillo, CA, US
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Job Description

Job Description

Summary / Objective :

The Construction Landscape Office Manager is responsible for overseeing the daily office operations, including administrative tasks, general bookkeeping, basic Human Resource functions and supporting staff and management.

Essential Functions :

  • Process bi-weekly payroll
  • Accounts Payable & Accounts Receivable
  • Human Resources duties including : on-boarding new hires and managing personnel records, processing claims, promoting basic HR principles and fundamentals
  • Bookkeeping with QuickBooks software
  • Financial forecasting and reports including monthly and annual closures
  • Administrative duties : organize and coordinate office procedures and operations
  • Act as a central point of contact for employees, clients for billing and vendors
  • Courier services : meet with staff at job sites and run miscellaneous errands

Competencies / Key Skills

  • Organizational skills :  Ability to manage multiple tasks and prioritize effectively
  • Communication skills :  Strong written and verbal communication for interacting with staff, clients, and vendors
  • Problem-solving skills :  Ability to address challenges and make decisions in a timely manner
  • Technical proficiency :  Competency in office software, such as Google Office Suite and QuickBooks
  • Leadership and interpersonal skills :  Ability to lead staff and interact effectively with all levels of the organization

    • Supervisory Responsibility

    This position does not currently have any direct supervisory responsibilities.

    Work Environment

    This position is required to report to the office each day.  When meeting staff on job sites, outdoor construction environments with heavy equipment, machinery and power tools. Sturdy, close-toed shoes and PPE is required on job sites.

    Physical Demands

    This position requires the employee to sit for long periods of time.  They may also be required to bend, stoop, squat, kneel, reach, lift, push or pull. This position may be required to lift up to 50 pounds from time to time.

    Expected Hours of Work

    This is a full-time, on-site position that generally works between the hours of 7 : 00 a.m. until 4 : 30 p.m. Monday through Friday with a one-hour lunch break.

    Required Education and Experience

    5 years minimum experience as an office manager and / or bookkeeper within the construction industry

    Strong competency in Quickbooks

    A / P & A / R

    Payroll processing

    Competency in Google Office Suite

    Knowledge of Human Resources practices and procedures

    Bi-lingual : English / Spanish

    A valid driver's license and ability to drive personal vehicle during work hours

    Preferred Experience & Certifications

    Experience working with the trades

    Bookkeeping / accounting certifications

    Leadership / communication training

    Please call / text Jennie : 626-290-7328 and send resume to jennie.suguitan@bbsi.com

    BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    California applicants : to see how we protect your data, visit our website at https : / / www.bbsi.com / privacy -notice-california-applicants

    Company Description

    BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    California applicants : to see how we protect your data, visit our website at https : / / www.bbsi.com / privacy -notice-california-applicants.

    Company Description

    BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.\r\nCalifornia applicants : to see how we protect your data, visit our website at https : / / www.bbsi.com / privacy-notice-california-applicants.

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    Construction Landscape Office Manager • Camarillo, CA, US