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Executive Assistant/Office Manager
Executive Assistant/Office ManagerStaffingForce • Washington, D.C., District of Columbia, United States
Executive Assistant / Office Manager

Executive Assistant / Office Manager

StaffingForce • Washington, D.C., District of Columbia, United States
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About the role :

This position provides comprehensive administrative and operational support to the CEO, ensuring seamless coordination of executive activities and office functions. The role involves managing high-level meetings, handling sensitive projects, and overseeing office logistics. Success in this position requires exceptional organizational skills, discretion, and the ability to interact effectively with senior stakeholders.

Key Responsibilities :

Executive Support & Governance Coordination

  • Serve as the primary point of contact between the CEO and board members, internal teams, and external partners.
  • Manage complex scheduling, including domestic and international travel arrangements.
  • Organize and execute meetings for governing bodies and committees, ensuring all logistics from agendas to seating plans are handled professionally.
  • Prepare and format presentations, reports, and meeting materials. - Maintain accurate records of board membership and manage access to secure online resources.
  • Facilitate virtual and in-person meetings, including sending invitations and managing participant lists.

Special Assignments

  • Conduct research and prepare detailed reports for confidential projects.
  • Coordinate executive-level recruitment processes, including candidate screening and interview scheduling.
  • Collaborate with finance leadership to support administrative aspects of financial Operations.

    • Office Management - Maintain inventory of office and kitchen supplies, ensuring readiness for meetings and events.

  • Organize on-site gatherings, staff lunches, and social activities, including vendor coordination and post-event cleanup.
  • Act as liaison with building management and oversee maintenance contracts.
  • Manage expense reporting and vendor invoicing, including corporate credit card reconciliation.
  • Handle procurement of gifts for staff milestones and special occasions.

    • Qualifications : Experience

  • Minimum of 7 years supporting senior executives in a corporate or association environment.
  • Proven ability to plan and execute high-profile meetings and events.

    • Skills & Competencies

  • Advanced proficiency in Microsoft Office Suite (especially PowerPoint); familiarity with virtual meeting platforms.
  • Strong written and verbal communication skills with meticulous attention to detail.
  • Ability to prioritize multiple tasks, adapt to changing circumstances, and act decisively when needed.
  • High level of discretion and professionalism when handling confidential information.
  • Strong organizational and time-management abilities.
  • Willingness to travel as required, including occasional international trips.

    • Technical Tools

  • Microsoft Office Suite, Adobe Creative Suite, and virtual collaboration platforms (Teams, Zoom, etc.).
  • Knowledge of event management tools is a plus.

    • Physical & Work Environment Requirements

  • Ability to operate standard office equipment and lift up to 25 pounds.
  • Must be able to travel for conferences and industry events as needed.
  • Occasional in-office presence required on remote workdays if requested.
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