Administrative Assistant

Responsibilities :

• Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators
• Answer and direct phone calls, manage emails, and handle incoming and outgoing mail.
• Coordinate in-person and virtual meetings via Zoom / Teams, manage shared calendars, and arrange meeting rooms and catering as necessary
• Organize and book travel accommodations for staff and management, following the Fund's guidelines
• Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports
• Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally / externally
• Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors
• Prepare meeting minutes and agendas
• Maintain shared drive information, databases, contact lists, and other important information

Qualifications :