Deputy County Clerk 2

Marion County requires on-site work. Remote work is not available.

GENERAL STATEMENT OF DUTIES

Performs complex clerical duties requiring thorough knowledge of laws and procedures relating to an Oregon recording office; processes and maintains a variety of records and documents; does related work as required.

SUPERVISION RECEIVED

Works under the supervision of the Elections and Recording Manager who assigns work and reviews performance for conformance to ORS and department policies.

SUPERVISION EXERCISED

Supervision of other employees is not a responsibility of positions in this class. May provide training to new and temporary employees.

Typical Duties - Duties include but are not limited to the following

• Record documents pertaining to real property such as mortgages deeds liens and plats.
• Process a variety of documents for the public such as issuing marriage licenses Declarations of Domestic Partnerships accepting passport applications liquor license applications and petitions to the Property Value Appeals Board.
• Respond to inquiries from the public or refer to the appropriate department; assist the public in performing records searches by instructing in the use of computer terminals and microfilm equipment and vault inventory.
• Respond to inquiries from other public offices such as the departments of Tax Assessor Elections and Planning; perform research upon request and provide information from the public record to assist other public offices in conducting their business.
• Perform data entry; provide backup to the data entry function; proofread data entry text.
• Perform miscellaneous duties such as balancing cash drawer performing daily deposit to Treasurer distributing departmental mail providing backup to other positions and deputizing employees for the District Attorneys Office.
• Research the requirements for processing various legal documents through Oregon Revised Statutes and Legal Department.
• Perform back-office functions including scanning of documents processing outgoing mail creating film for permanent records and special projects as deemed necessary by the County Clerk.
• Assist Records Coordinator in the daily operation of the County Archives. Duties include but are not limited to : filing and retrieving moving large amounts of records lifting bending climbing stairs and stepladders and operating a hand truck and Crown WAVE lift.
• Cleaning and caring for micro-film
• Learning how to operate and maintain various microfilm machines
• Communicating with facilities about both archives and vault HVAC system
• Learning various software systems regarding records held by the Clerk (Laserfiche Helion Gimmal)
• Learning and using various scanning programs
• Passing CJIS records handling test
• Learning OAR Oregon Administrative Rules and records management
• May be assigned to work in Elections Property Value Appeals Board or with Clerk Administration depending upon workload requirements.
• Files / time stamps Board of Commissioners records.
• Files oaths of office for various departments of the county - District Attorneys Clerks Office Sheriffs Office and elected officials.
• Files district budgets and county budgets.
• Perform other duties as assigned.

Requirements for the Position

EXPERIENCE AND TRAINING

PREFERENCES

SPECIAL REQUIREMENTS

KNOWLEDGE SKILLS AND ABILITIES

Ability to organize projects in conformance with time schedules; maintain regular and punctual attendance; establish and maintain cooperative working relationships with other employees; use tact judgment and courtesy in serving the public.

PUBLIC SERVICE LOAN FORGIVENESS

Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP

Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS PREFERENCE

Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR

A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR

You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mail Human Resourcesif you wish to request an accommodation.

Key Skills

Customer Service,Communication skills,Basic Math,Cashiering,Computer Skills,Math,Retail Sales,10 Key Calculator,Copywriting,Cash Handling,Planograms,Stocking

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 20 - 27