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Senior Executive Services Coordinator (Executive Assistant)
Senior Executive Services Coordinator (Executive Assistant)State of Oregon • Salem, OR, US
Senior Executive Services Coordinator (Executive Assistant)

Senior Executive Services Coordinator (Executive Assistant)

State of Oregon • Salem, OR, US
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  • [job_card.part_time]
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Senior Executive Services Coordinator (Executive Assistant)

Our mission...

To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.

This position is with the Building Codes Division (BCD). BCD adopts and enforces the statewide building code relating to the construction, reconstruction, alteration and repair of buildings and other structures and the installation of mechanical, plumbing, and electrical devices and equipment.

This is an executive service position and is not represented by a union.

What's in it for you :

  • Rewarding work in a productive and creative environment
  • Colleagues who are passionate about public service
  • Work / life balance, 11 paid holidays a year, and a competitive benefits package
  • Advancement and learning opportunities that will help grow your career with the State of Oregon
  • Possible eligibility for the Public Service Loan Forgiveness Program

This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required.

Here's what you will do :

As the Senior Executive Services Coordinator, you will coordinate and provide executive assistance, administrative and technical support to the Administrator and Deputy Administrator of the Building Codes Division. Duties include :

  • Coordinate with the Division Administrator and Deputy Administrator in the administration of division operational matters
  • Serve as a member of the division's management team and participate in policy planning, review, development, implementation; and project management
  • Assist the Administrator and Deputy Administrator in the administration and coordination of communications internally and externally
  • Represent the Administrator and Deputy Administrator to state agencies, the Governor's Office the legislature, the public, special interest groups and various committees

    • Here's what you need to qualify :

    Minimum Qualifications :

  • Four years of staff-level experience providing administrative support to management. The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and / or recommendations used in management decision making.

    • A bachelor's degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience.

    Requested Skills :

  • Experience in developing positive and respectful working relationships with agency staff, and diverse stakeholders, including but not limited to : board members, legislative staff, lobbyists, and Governor's office staff
  • Knowledge of the legislative process
  • Experience establishing effective processes and communication procedures to meet objectives and deadlines
  • Experience in reviewing, analyzing and developing policies
  • Experience providing effective direction to peer groups
  • Ability to implement and monitor short and long term agency goals

    • Application information :

  • A resume and cover letter are required for this job posting . Please attach them in the "Resume / Cover Letter" section of the application.
  • Please ensure that you clearly demonstrate in your application materials that you meet the qualifications and requested skills listed above and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
  • You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.

    • Additional information :

  • Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
  • The salary range listed is the non-PERS eligible rate. If you are already a participating PERS member or once you become PERS eligible after 6 months of employment, the salary range will increase by 6.95% and the required 6% employee retirement contribution will be deducted from your pay.
  • This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
  • The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. This information may be required after the interview process, depending on the requirements of the position.
  • Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website : Veterans Resources . NOTE : If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.
  • We hire preferred workers! For more information, please visit our Preferred Worker Program website.
  • The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. DCBS will use E-Verify to confirm that you are authorized to work in the United States.

    • Helpful links and contact information :

  • Learn more about DCBS
  • DCBS Career Fairs and Workshops
  • Understanding the State Application Process
  • Help and Support webpage
  • For more information you may contact us by e-mail at DCBS.Recruiting@dcbs.oregon.gov.
  • DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our diversity, equity and inclusion webpage.
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