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Administrative Assistant
Administrative AssistantHeadkount • Bend, OR, US
Administrative Assistant

Administrative Assistant

Headkount • Bend, OR, US
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  • [job_card.full_time]
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Job Description

Job Description

Description

Administrative Assistant for a high-growth beauty startup

Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem.

Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients , beauty brand founders, and investors.

Key Responsibilities

  • High-Profile Liaison : Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth.
  • Executive Support : Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity.
  • Client Hub : Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow.
  • Startup Versatility : Assist in high-stakes projects, including product launches, client proposals and investor briefings.

Technical Mastery

  • macOS Expert : As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup’s hardware environment.
  • Advanced Excel : Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors.
  • Slack Administration : Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders.

    • Required Skills & Qualifications

  • Experience : 2–5+ years in an executive support role, ideally within beauty, luxury, or venture capital.
  • Industry Knowledge : Deep passion for beauty trends and awareness of current market founders and investors.
  • Discretion : Proven ability to handle highly confidential information and navigate public-facing, high-profile environments.
  • Adaptability : A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.
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